Workplace Experience Lead — Warsaw, Onsite & Events

Lever, Inc.; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Competitive Salary

Work-Life Harmony

Generous Time Off

Employee Referral Program

Health & Pension Benefits

Workation

Volunteer Days

Job summary

Capital.com is seeking an experienced Office & Workplace Experience Manager for its Warsaw office. You will own daily operations, ensure a frictionless space, manage onboarding and offboarding, budgets, and vendor relationships to support growth.

Based in Warsaw or able to work onsite, you will collaborate with People/HR and IT, organize events, travel, and maintain a welcoming, safe environment. Fluency in English and Polish is essential.

Qualifications

• 3+ years in office management, workplace experience, or facilities coordination.
• Experience owning a budget, tracking spend and verifying invoices.
• Hands-on vendor management experience: sourcing, negotiating, and evaluating cleaners, landlords, tech support, and suppliers.
• Experience coordinating employee lifecycle processes (onboarding/offboarding) with People/HR and IT.

Responsibilities

• Be the single point of contact for workplace-related needs in the Warsaw office.
• Ensure daily office functioning and supplies management.
• Manage budget for office supplies, groceries, and services; liaise with vendors.
• Organize celebrations, events, and offsite meetings.
• Coordinate end-to-end travel for employees; ensure compliance with travel policy and budget.
• Gather feedback from office users to drive improvements.
• Oversee onboarding and offboarding with IT/HR; maintain processes.
• Ensure health and safety policies are followed; coordinate safety training and First Aid.

Skills

Budget ownership

Vendor management

Onboarding/offboarding

Organizational skills

Interpersonal skills

English fluency

Polish fluency

Proactive mindset

Education

First Aid certification

Job description

Capital.com is seeking an experienced Office & Workplace Experience Manager for its Warsaw office. You will own daily operations, ensure a frictionless space, manage onboarding and offboarding, budgets, and vendor relationships to support growth.

Based in Warsaw or able to work onsite, you will collaborate with People/HR and IT, organize events, travel, and maintain a welcoming, safe environment. Fluency in English and Polish is essential.