Workplace Experience Manager

Lever, Inc.; Warszawa; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary

Work-life harmony

Generous time off

Employee referral program

Health & pension benefits

Workation and mobility

Volunteer days

Job summary

Capital.com is seeking an Office Manager for its Warsaw team to ensure a smooth, proactive workplace experience. You will be the go-to person for all office-related needs, driving everyday operations from supplies to events and travel arrangements.

In this role you will own the office budget, manage vendors, coordinate onboarding/offboarding with HR and IT, and continuously improve the employee experience in a fast-paced, international environment.

Qualifications

• 3+ years in office management or facilities coordination.
• Experience owning a budget, tracking spend, and verifying invoices.

Responsibilities

• Serve as single point of contact for Warsaw office—address requests, problems, and ideas.
• Keep the office stocked and functioning; coordinate IT setup for meetings and events.
• Own budget for supplies, groceries, and workplace services; manage vendors and invoices.
• Organize celebrations, events, and company milestones with the social committee.
• Coordinate end-to-end travel for employees in line with policy and budgets.
• Gather feedback to continuously improve onboarding and workplace experience.
• Oversee onboarding and offboarding in collaboration with People/HR and IT.
• Work with OHS to enforce health and safety policies and conduct drills.

Skills

Office management

Budget management

Vendor management

Onboarding/offboarding

Communication

Polish language

English language

Job description

Capital.com is seeking an Office Manager for its Warsaw team to ensure a smooth, proactive workplace experience. You will be the go-to person for all office-related needs, driving everyday operations from supplies to events and travel arrangements.

In this role you will own the office budget, manage vendors, coordinate onboarding/offboarding with HR and IT, and continuously improve the employee experience in a fast-paced, international environment.