Global Office Manager (Polish/English) - Events & Ops

EXANTE; Warszawa; On-site; PLN 60,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Flexible benefits package

Informal, collaborative culture

Continuous learning

Global exposure

Job summary

EXANTE in Warsaw is seeking an experienced Office Manager to maintain a smooth, secure, and productive local operation. You will bridge administration, facilities, and team culture to support a growing workplace and visitors.

The role calls for strong organizational skills, fluency in Polish and English, and the ability to multitask and work independently in a fast-paced, global environment.

Qualifications

• Previous experience in office operations or 3+ years in luxury hospitality establishments.
• Strong organizational and time-management skills.
• Expert in Google Workspace (Docs/Sheets/Slides/Forms/Drive).
• Fluent in Polish and English.
• Ability to multitask, prioritize, and work independently.
• Strong problem-solving and attention to detail.

Responsibilities

• Be the manager of the office and keep it running like clockwork.
• Manage relevant office vendor relationships.
• Organize staff parties and family days for the whole team.
• Handle budgeting and accounting, maintenance and repair projects.
• Coordinate cross-continent shipments and orders of staff and marketing merch.
• Support the leadership team, anticipating needs.
• Assist Office Administration on company-wide projects.
• Greet visitors and manage incoming mail.
• Coordinate business trips if required.

Skills

Organizational skills

Time management

Google Workspace

Polish & English

Multitasking

Job description

EXANTE in Warsaw is seeking an experienced Office Manager to maintain a smooth, secure, and productive local operation. You will bridge administration, facilities, and team culture to support a growing workplace and visitors.

The role calls for strong organizational skills, fluency in Polish and English, and the ability to multitask and work independently in a fast-paced, global environment.