Specialized Talent Administrator & Coordinator with Polish and French

Cielo2; Polska; On-site; PLN 45,000 - 60,000; Full time

Job summary

Cielo2 is seeking a Specialized Talent Administrator & Coordinator to support the talent acquisition process, handling pre-hire and post-hire activities, scheduling interviews, and coordinating offers and travel logistics.

This role requires strong organizational and communication skills, fluency in English, and proficiency with Microsoft Office. You'll work closely with recruiters and hiring managers to ensure a smooth, confidential recruitment experience.

Qualifications

• Education: High school diploma or equivalent required.
• Experience as a Talent Administrator & Coordinator preferred (min 6 months).
• Experience in a business or office environment.
• Customer service or administration experience preferred.
• Strong recruitment administration competencies.
• Knowledge of talent acquisition concepts and procedures.
• Fluent in English with strong verbal and written communication.
• Proficient with Microsoft Office suite, including Outlook.
• Ability to prioritize and organize own work.
• Desire to provide high level of customer service to colleagues and clients.

Responsibilities

• Assist with recruitment and interview process.
• Complete phone interviews and document candidate responses.
• Schedule interviews and coordinate with Recruiters or Hiring Managers.
• Update candidate statuses in ATS or proprietary systems.
• Review applicants in a timely manner.
• Arrange travel, transportation, and accommodation for candidates.
• Edit and post positions in the ATS within timeframes.
• Keep recruitment team updated on progress and obstacles.
• Provide additional administrative support to recruitment team as needed.

Skills

Recruitment administration

Communication skills

Organization / prioritization

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office / Outlook

Job description

The Specialized Talent Administrator & Coordinator is responsible for providing administrative support to the talent acquisition process through pre-hire and post-hire activities, facilitating a variety of logistical and recruitment activities to service a particular client program or teams.

Duties and Responsibilities:

• Assist with recruitment and interview process
• Complete phone interviews and document candidate responses, effectively screening in or out of the recruitment process based on position requirements
• Interview schedules to ensure qualified candidates are evaluated
• Update candidate statues in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.)
• Timely review of applicants who have applied via the ATS
• Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers
• Execute the offer process, including creating & routing offer letter and presenting offer to candidate
• Arrange travel, transportation and accommodation for candidates
• Edit and post positions to the ATS accurately and within the specified timeframes
• Ensure recruitment team are appropriately updated on progress, escape concerns or obstacles
• Provide other administrative support to recruitment team as needed

Position Requirements

• Education: High school diploma or equivalent required
• Experience: Experience as a Talent Administrator & Coordinator for a minimum of 6 months preferred
• Experience in a business or office environment
• Customer service or administration preferred
• Exposure: Strong recruitment administration skill-set / competencies.
• Knowledge of commonly-used concepts, practices, and procedures within talent acquisition strongly preferred.
• Fluent in English
• Strong communication skills, verbal and written
• Demonstrated proficiency with the Microsoft Office suite, including Outlook.
• Ability to prioritize and organize own work
• Desire to provide a high level of customer service to colleagues and clients

All your information will be kept confidential according to EEO guidelines.