Bilingual Talent Admin & Coordinator - Polish & French

SmartRecruiters, Inc.; Warszawa; Remote; PLN 75,000 - 105,000; Full time

Job summary

Cielo is seeking a Specialized Talent Administrator & Coordinator to support the recruitment process from pre-hire to post-hire activities. You will help manage logistical tasks, coordinate interviews, and ensure candidate data is accurately tracked in our systems.

Based in Poland, this full-time role is remote with occasional in-person visits as needed. You will work with recruiters and hiring managers to deliver a smooth candidate experience and measurable recruiting outcomes.

Qualifications

• High school diploma or equivalent required.
• Experience as a Talent Administrator & Coordinator for a minimum of 6 months preferred.
• Experience in a business or office environment.
• Customer service or administration preferred.
• Strong recruitment administration skills and familiarity with recruitment concepts.
• Strong communication skills, verbal and written.

Responsibilities

• Assist with recruitment and interview process.
• Complete phone interviews and document candidate responses, screening in or out based on requirements.
• Develop interview schedules to ensure qualified candidates are evaluated.
• Update candidate statuses in ATS and other systems.
• Schedule complex interviews (phone, video, in-person) with recruiters or hiring managers.
• Execute the offer process, including creating and routing offer letters.
• Coordinate candidate background, medical and reference checks.
• Arrange travel, transportation and accommodation for candidates.
• Coordinate onboarding and offboarding processes.
• Post roles to ATS accurately and timely.
• Provide recruitment metrics and pipeline reporting.
• Provide other administrative support to recruitment team as needed.

Skills

Recruitment administration

Interview scheduling

Candidate screening

ATS experience

Microsoft Office

Education

High school diploma

Tools

ATS systems

Microsoft Office

Outlook

Job description

Cielo is seeking a Specialized Talent Administrator & Coordinator to support the recruitment process from pre-hire to post-hire activities. You will help manage logistical tasks, coordinate interviews, and ensure candidate data is accurately tracked in our systems.

Based in Poland, this full-time role is remote with occasional in-person visits as needed. You will work with recruiters and hiring managers to deliver a smooth candidate experience and measurable recruiting outcomes.