Administrator - Talent Attraction Operations

McKinsey & Company, Inc.; Poznań; Hybrid; PLN 70,000 - 100,000; Full time

Job summary

McKinsey & Company, Inc. in Poznań seeks an Administrative Talent Attraction Operations Assistant to support screening, scheduling, and communications across candidates and assessors.

You will maintain the applicant tracker, assist with events, and help generate reports while collaborating with Europe and EEMA teams to strengthen our employer brand and hiring processes. This 24-month fixed-term role requires strong organization and English communication.

Qualifications

• Minimum of a bachelor’s degree, preferably in language studies, psychology, administration, or a related field (open to other disciplines as well).
• 1+ years of relevant work experience, ideally in recruiting or human resources.
• Proficiency in Microsoft Office.
• Experience with recruiting tools and software is highly desirable.
• Strong organizational and time-management skills with the ability to handle multiple workstreams.

Responsibilities

• Screen applications and manage candidate communications.
• Schedule interviews and post-interview decision meetings.
• Support organization of events and create reports.
• Maintain accurate candidate information in the ATS.
• Foster relationships between Talent Attraction and other teams.

Skills

Organizational skills

English communication

Relationship building

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Recruiting tools

Job description

You will take ownership over a wide range of administrative tasks in support of Talent Attraction Operations and processes.

You will be responsible for the initial screening of applications, managing communication with multiple candidates, gathering availability from candidates and assessors, scheduling interviews and post-interview decision meetings, supporting the organization of events and creating reports.

You’ll also maintain accurate and up-to-date applicant information in our candidate tracking system and use various recruiting tools. Your work will help achieve hiring targets and strengthen our employer brand through maintaining internal and external hiring policies, providing an outstanding candidate experience and cultivating strong relationships between Talent Attraction and other teams.

You will be based in Poznań as part of our Talent Attraction Operations Team. This team is responsible for the administrative and organizational parts of recruiting processes, working closely with internal Talent Attraction teams located across Europe and EEMA.

This role is being offered as a 24-month fixed-term position with the possibility of extending the contract.

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

• Continuous learning:Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters:From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community:With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits:On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.
• Minimum of a bachelor’s degree, preferably in language studies, psychology, administration, or a related field (open to other disciplines as well)
• 1+ years of relevant work experience, ideally in recruiting or human resources
• Proficiency in Microsoft Office
• Experience with recruiting tools and software is highly desirable
• Strong organizational skills, including the ability to independently initiate tasks, manage them through to completion, and handle multiple workstreams effectively
• Proven ability to build strong relationships and collaborate effectively as part of a team, including a willingness to step beyond your own responsibilities to support colleagues with urgent deadlines
• Exceptional prioritization and time management skills, enabling you to thrive in a complex, largely autonomous work environment
• Adaptability and resilience, with the ability to navigate ambiguity, manage last-minute changes, and remain calm under pressure
• Meticulous attention to detail and the ability to handle confidential information with discretion
• Demonstrated initiative, sound judgment, and maturity in decision-making and problem-solving
• Ability to work in-person (team schedules and office locations may vary)
• Excellent communication skills in English, both verbal and written, with the ability to adapt your style to suit diverse audiences