Sales & Office Operations Specialist

Fortinet Inc.; Polska; Hybrid; PLN 50,000 - 80,000; Full time

Job summary

Fortinet Inc. is seeking a Sales Administrator in Warsaw to provide end-to-end office and sales support in a bilingual, international setting.

You will streamline processes, manage documents, coordinate with cross-functional teams, and support the sales cycle from quote to delivery. Ideal candidates bring administration or sales support experience, strong organization, and proactive communication in English and Polish.

Qualifications

• Experience in administration and/or sales support roles.
• Strong organizational and multitasking skills.
• Proactive and solution-oriented mindset.
• Ability to operate in a fast-growing, international environment.
• Solid communication skills and stakeholder management.
• Fluency in both English and Polish (required for working in a bilingual and international environment).

Responsibilities

• Oversee document management of the local entity.
• Act as a point of coordination for employees on administrative matters.
• Ensure smooth day-to-day operations of the office environment.
• Manage relationships with external vendors (facility, services, supplies).
• Coordinate internal logistics, meetings, and company events.
• Provide operational support to the sales team across the sales cycle.
• Coordinate with Finance, Legal, and Logistics to ensure process alignment.
• Monitor order status for office and proactively resolve operational bottlenecks.
• Support reporting and pipeline hygiene (CRM updates, data quality).
• Assist in execution of sales initiatives (events, campaigns, trainings).

Skills

Organizational skills

Multitasking

Stakeholder management

Proactive mindset

Fluent English

Polish language

Job description

Fortinet Inc. is seeking a Sales Administrator in Warsaw to provide end-to-end office and sales support in a bilingual, international setting.

You will streamline processes, manage documents, coordinate with cross-functional teams, and support the sales cycle from quote to delivery. Ideal candidates bring administration or sales support experience, strong organization, and proactive communication in English and Polish.