Remote Operations & Admin Coordinator

Beyond International Group; Poland; Remote; PLN 36,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Retirement plan (e.g., 401k)

Flexible spending accounts

Job summary

Beyond Wealth Management is seeking an organized Operations Assistant for a fully remote role. You will support management with calendar management, meeting coordination, correspondence, data entry, and vendor communications.

You will handle procurement tasks, office logistics, reception duties, and basic financial tasks like processing receipts and invoices, while maintaining records and policies.

Qualifications

• High school diploma required; associate's or bachelor's degree preferred.
• Prior experience in administrative, clerical, or operational support.
• Strong MS Office skills and professional communication.

Responsibilities

• Provide comprehensive administrative support to management, including calendar management, meeting coordination, and correspondence.
• Answer and direct phone calls, emails, and in-person inquiries professionally.
• Handle data entry, maintain databases and spreadsheets, and prepare documents, reports, and correspondence.
• Manage incoming and outgoing mail, packages, and deliveries.
• Support daily operational activities, including scheduling, resource coordination, and project assistance.
• Assist with procurement tasks such as researching vendors, processing purchase orders, and tracking invoices.
• Help coordinate office logistics, including workspace setup, conference room preparation, and facilities maintenance.
• May serve as a liaison between internal teams and external partners, such as vendors or building management.
• Serve as the initial point of contact for visitors, clients, and other constituents, providing a welcoming and professional experience.
• Provide excellent customer service by addressing inquiries and resolving issues promptly.
• Assist with basic financial tasks like processing receipts, invoices, and expense reports.
• Maintain and update operational records, policies, and procedure documents.

Skills

Microsoft Office

Organization & Time Management

Communication

Problem-Solving

Education

High school diploma

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Job description

Beyond Wealth Management is seeking an organized Operations Assistant for a fully remote role. You will support management with calendar management, meeting coordination, correspondence, data entry, and vendor communications.

You will handle procurement tasks, office logistics, reception duties, and basic financial tasks like processing receipts and invoices, while maintaining records and policies.