Remote Administrative Assistant — Operations & Billing Support

Oates Energy; Poland; Remote; PLN 45,000 - 78,000; Full time

Benefits offered by this job

Fully remote work environment

Competitive salary

Growth opportunities

Collaborative team culture

Job summary

Oates Energy is seeking a highly organized Administrative Assistant to join our remote operations team. The role provides day-to-day administrative support and helps keep records, communications, schedules, and documents organized and accurate.

The ideal candidate is detail-oriented, reliable, and capable of managing multiple tasks in a remote setting. Strong written and verbal communication, Microsoft Office proficiency, and a proactive approach are essential to support operations, billing, and

Qualifications

• Experience in administrative support or related field.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and accuracy.
• Professional and dependable approach to work.
• Proficient with Microsoft Office Suite.
• Ability to manage multiple tasks and deadlines.
• Ability to work independently and remain productive in a remote environment.
• Experience with CRM, scheduling, document-management, or business administration systems is a plus.
• Experience in utility services, property management, billing, or operations is a plus.
• High school diploma or equivalent preferred.

Responsibilities

• Provide general administrative support to internal teams and management.
• Organize, maintain, and update company records and documents.
• Respond to routine internal and external inquiries by phone, email, and other approved communication channels.
• Prepare, format, and maintain documents, spreadsheets, reports, and correspondence.
• Enter and update information accurately in company systems and databases.
• Assist with scheduling meetings, appointments, and internal activities.
• Maintain calendars and coordinate administrative requests.
• Monitor and organize incoming emails, documents, and administrative requests.
• Assist with preparing reports, presentations, and other business materials.
• Review documents and information for completeness and accuracy.
• Track administrative tasks, deadlines, and follow-up items.
• Assist with data entry and record maintenance as needed.
• Coordinate with operations, billing, customer service, and other internal teams.
• Maintain organized digital files and follow company document-management procedures.
• Protect confidential company, customer, and employee information.
• Follow established company policies, procedures, and data-handling requirements.
• Meet established productivity, quality, and response-time expectations.
• Assist with other administrative and operational responsibilities as assigned.

Skills

Communication skills

Organizational skills

Attention to detail

Remote work discipline

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

CRM software

Scheduling software

Document management systems

Job description

Oates Energy is seeking a highly organized Administrative Assistant to join our remote operations team. The role provides day-to-day administrative support and helps keep records, communications, schedules, and documents organized and accurate.

The ideal candidate is detail-oriented, reliable, and capable of managing multiple tasks in a remote setting. Strong written and verbal communication, Microsoft Office proficiency, and a proactive approach are essential to support operations, billing, and