Remote Administrative Pro for Growing Teams

Virtual Rockstar; Poland; Remote; PLN 149,644 - 261,877; Full time

Job summary

Virtual Rockstar is seeking a proactive Administrative Virtual Assistant to support U.S.-based businesses on a full-time remote basis. You will handle calendars, emails, documentation, and client interactions while building efficient systems behind the scenes.

The ideal candidate brings 2+ years of administrative or executive support experience, strong English communication, and a proactive mindset. This is a remote role with opportunities to influence operations for healthcare clients.

Qualifications

• 2+ years of experience in an administrative/operations or executive support role.
• Excellent written and verbal English communication skills.
• Proficiency with Google Workspace or Microsoft 365.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Manage and coordinate calendars for leadership and staff across time zones.
• Draft and send professional correspondence on behalf of leadership.
• Maintain electronic records and organize digital files for easy access.
• Develop SOPs and checklists for recurring workflows and projects.
• Support invoicing, reporting, and basic onboarding tasks.
• Assist with onboarding communications, travel planning, and client interactions.

Skills

Administrative experience

Remote work

Communication skills

Calendar management

Time management

Tools

Google Workspace

Microsoft 365

Job description

Virtual Rockstar is seeking a proactive Administrative Virtual Assistant to support U.S.-based businesses on a full-time remote basis. You will handle calendars, emails, documentation, and client interactions while building efficient systems behind the scenes.

The ideal candidate brings 2+ years of administrative or executive support experience, strong English communication, and a proactive mindset. This is a remote role with opportunities to influence operations for healthcare clients.