Remote VA with Rostering – NDIS/Healthcare Admin

Scale-X Solutions; Poland; Remote; PLN 42,000 - 64,000; Full time

Job summary

Scale-X Solutions is seeking a proactive General Virtual Assistant with rostering experience to join our remote team. The role focuses on administrative support, scheduling, and documentation for NDIS/Healthcare clients while maintaining accurate records and ensuring smooth communication with stakeholders.

The ideal candidate has strong communication, detail orientation, and familiarity with rostering software.

Qualifications

• Strong written and verbal communication required.
• Proficient in Microsoft Office; able to prepare presentations.
• Excellent attention to detail and organizational skills.
• Familiarity with AI tools and technology.
• Experience with scheduling or rostering software is a plus.

Responsibilities

• Provide administrative support including scheduling, meetings, notes, and document summaries.
• Manage shift reports and rostering.
• Review paperwork and maintain accurate databases.
• Prepare memos, emails, invoices, and reports.
• Set up participant shifts in line with NDIS funding agreements.
• Communicate with stakeholders, services users, families, staff and advocates.

Skills

Communication

MS Office

Attention to detail

AI familiarity

Tech savvy

Tools

Deputy

Podio

WhatsApp

Maslow

Teams

Slack

Trillo

Job description

Scale-X Solutions is seeking a proactive General Virtual Assistant with rostering experience to join our remote team. The role focuses on administrative support, scheduling, and documentation for NDIS/Healthcare clients while maintaining accurate records and ensuring smooth communication with stakeholders.

The ideal candidate has strong communication, detail orientation, and familiarity with rostering software.