Remote Executive Assistant to General Manager - Day Shift

Scale-X Solutions; Poland; Remote; PLN 70,000 - 100,000; Full time

Job summary

Scale-X Solutions is seeking an Executive Assistant (dayshift) to support the General Manager. The role focuses on calendar management, meeting coordination, and handling high-level communications for efficient office operations.

You will organize schedules, prepare reports and presentations, assist with special projects, and maintain confidentiality while coordinating with internal and external stakeholders. Flexible, work-from-home setup with international coordination.

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• 3-5 years of experience as an executive assistant or in similar role in Australia.
• Strong organizational, communication, and interpersonal skills.

Responsibilities

• Calendar Management: Maintain and manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Communication: Handle all incoming and outgoing communications, including emails, phone calls, and correspondence. Ensure timely and appropriate responses.
• Document Preparation: Prepare and edit reports, presentations, and other documents as required by the General Manager.
• Project Support: Assist with special projects and initiatives as directed by the General Manager.
• Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.
• Relationship Management: Build and maintain strong relationships with internal and external stakeholders.
• Office Management: Oversee the day-to-day operations of the General Manager's office, including maintaining office supplies and equipment.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Problem-Solving

Professionalism

Microsoft Office Suite

Stakeholder Management

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Scale-X Solutions is seeking an Executive Assistant (dayshift) to support the General Manager. The role focuses on calendar management, meeting coordination, and handling high-level communications for efficient office operations.

You will organize schedules, prepare reports and presentations, assist with special projects, and maintain confidentiality while coordinating with internal and external stakeholders. Flexible, work-from-home setup with international coordination.