Remote Day-Shift Administrative Assistant — Logistics & Invoicing

Scale-X Solutions; Polska; Híbrido; PLN 43.000 - 49.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work

Descripción de la vacante

AU Transportation & Logistics is seeking an Administrative Assistant (Transportation & Logistics) to support daily operations remotely. The role requires attention to detail, experience with invoicing and basic accounting, and proficiency in Xero and Invoice2go.

You will manage invoices, filings, schedules, and communications with clients, drivers, and vendors, ensuring accurate records and timely payments in a fast-paced environment.

Formación

• Proven experience as an Administrative Assistant, preferably in transportation, logistics, or supply chain.
• Hands-on experience with Xero (required) - has a customized platform
• Strong knowledge of invoicing, billing, and basic accounting principles
• Proficiency in Microsoft Office (Excel, Word, Outlook) or Google Workspace
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Effective written and verbal communication skills
• Ability to work independently and handle multiple priorities

Responsabilidades

• Provide administrative support to the operations and logistics team
• Prepare, issue, and track invoices using Xero and Invoice2go
• Maintain accurate financial and operational records
• Coordinate schedules, bookings, and logistics documentation
• Assist with accounts receivable and follow up on outstanding payments
• Handle data entry, filing, and document management
• Communicate with clients, drivers, and vendors regarding documentation and billing
• Support compliance with transportation and logistics regulations
• Generate reports and assist in basic financial reconciliation
• Perform general office duties such as email management and correspondence

Conocimientos

Administrative support

Time management

Data entry

Written communication

Herramientas

Xero

Invoice2go

Microsoft Office

Google Workspace

Descripción del empleo

AU Transportation & Logistics is seeking an Administrative Assistant (Transportation & Logistics) to support daily operations remotely. The role requires attention to detail, experience with invoicing and basic accounting, and proficiency in Xero and Invoice2go.

You will manage invoices, filings, schedules, and communications with clients, drivers, and vendors, ensuring accurate records and timely payments in a fast-paced environment.