Freight Logistics Operator

Easy Outsource; Poland; On-site; PLN 40,000 - 55,000; Full time

Job summary

A logistics support company in Poland is seeking a dynamic individual for a varied role combining logistics coordination, customer service, and sales support. In this position, you will manage bookings, assist with outreach, and work closely with the owner on pricing strategies. The ideal candidate possesses strong communication skills, is detail-oriented, and has a proactive mindset. This role offers opportunities for growth within a small, collaborative team environment.

Qualifications

• Strong communication skills are essential.
• Detail-oriented with excellent organization and follow-through.
• Comfortable with logistics or admin software (training provided).
• Previous experience in logistics, freight, transport, or admin is ideal.

Responsibilities

• Respond to incoming calls and emails promptly and professionally.
• Manage job bookings in our logistics system.
• Track job progress and troubleshoot issues.
• Prepare daily run sheets and assist in coordinating schedules.

Skills

Strong communication skills

Detail-oriented

Proactive mindset

Team player

Tools

Logistics software

CRM systems

Job description

This is a varied, fast-paced role that combines logistics coordination, customer service, sales support, and admin. You'll be the first point of contact for customers, manage bookings from end to end, assist with outreach, and work closely with the owner to support pricing strategies and rate management.

Key Responsibilities

Customer Communication & Support

• • Respond promptly and professionally to incoming calls and emails
• • Provide exceptional service and problem-solving support to both new and existing customers
• • Keep customers updated on job statuses, delays, or changes proactively
• • Build long-term relationships by offering reliable, helpful, and friendly service

Job Booking & Coordination

• • Enter and manage job bookings in our logistics system with precision
• • Liaise with drivers, partners, and internal teams to ensure on-time deliveries
• • Track and monitor job progress and troubleshoot issues as they arise
• • Conduct follow-up calls on quotes and past jobs to convert leads
• • Reach out to potential clients and repeat customers to generate new business
• • Assist with quote preparation and sales admin tasks
• • Identify upsell or cross-sell opportunities and flag to the owner or sales team

Admin & Operational Support

• • Manage data entry, document organisation, and CRM updates
• • Prepare daily run sheets and assist in coordinating schedules
• • Handle invoicing and paperwork as required
• • Support compliance and reporting tasks

Collaboration with Management

• • Work closely with the owner to determine customer pricing and freight rates
• • Provide input on rate competitiveness, job margins, and service value
• • Help implement pricing strategies and adjust rates as needed

About You

• • Strong communication skills—confident on the phone and clear in emails
• • Detail-oriented with excellent organisation and follow-through
• • Comfortable with logistics or admin software (training provided)
• • Proactive mindset and a willingness to take initiative
• • Team player who enjoys working in a small, close-knit team
• • Previous experience in logistics, freight, transport, or admin is ideal
• • Bonus points if you’ve worked in a customer-facing role or supported sales