Finance & Admin Specialist (Xero Certified) - Part-Time

Scale-X Solutions; Polska; Hybrid; PLN 37,000 - 53,000; Part time

Job summary

Scale-X Solutions is seeking a Finance & Administration Assistant with Xero Certificate and a Bachelor's Degree in Finance to support day-to-day financial processes, Xero management, and forecasting. The role combines financial accuracy with administrative support across CRM and associate management, requiring independent work, strong English communication, and advanced Excel or Google Sheets skills.

Part-time with 30 hours per week, experience with Australian financial processes is a plus.

Qualifications

• Bachelor’s degree in Finance or Accounting required.
• Strong hands-on Xero experience required; basic Xero not accepted.
• Completed Xero certification or advanced Xero training required.
• Demonstrated experience managing financial processes independently.
• Strong understanding of revenue vs costs, paid vs outstanding amounts, invoicing, supplier costs, and bank reconciliations.
• Excellent written and verbal English communication skills.

Responsibilities

• Manage day-to-day financial administration and processes within Xero.
• Perform accurate bank and account reconciliations.
• Create and manage customer invoices and supplier purchase orders.
• Record and maintain revenue, expenses and supplier costs accurately.
• Assist with tracking actual revenue and costs against forecasts.
• Enter and maintain future revenue opportunities and associated costs for forecasting purposes.
• Review financial information for accuracy and identify discrepancies.
• Maintain accurate financial records and supporting documentation.
• Assist with financial reporting and management information as required.
• Follow established financial processes while identifying inconsistencies.

Skills

Attention to detail

Independent work

Analytical thinking

English communication

Time management

Education

Bachelor’s degree in Finance or Accounting

Tools

Xero

Excel/Google Sheets

Job description

Scale-X Solutions is seeking a Finance & Administration Assistant with Xero Certificate and a Bachelor's Degree in Finance to support day-to-day financial processes, Xero management, and forecasting. The role combines financial accuracy with administrative support across CRM and associate management, requiring independent work, strong English communication, and advanced Excel or Google Sheets skills.

Part-time with 30 hours per week, experience with Australian financial processes is a plus.