Administrative Assistant (Transportation & Logistics) - PERMANENT DAYSHIFT, REMOTE WFH -PHILIPPINES

Scale-X Solutions; Polska; Hybrid; PLN 43,000 - 49,000; Full time

Benefits offered by this job

Remote work

Job summary

AU Transportation & Logistics is seeking an Administrative Assistant (Transportation & Logistics) to support daily operations remotely. The role requires attention to detail, experience with invoicing and basic accounting, and proficiency in Xero and Invoice2go.

You will manage invoices, filings, schedules, and communications with clients, drivers, and vendors, ensuring accurate records and timely payments in a fast-paced environment.

Qualifications

• Proven experience as an Administrative Assistant, preferably in transportation, logistics, or supply chain.
• Hands-on experience with Xero (required) - has a customized platform
• Strong knowledge of invoicing, billing, and basic accounting principles
• Proficiency in Microsoft Office (Excel, Word, Outlook) or Google Workspace
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Effective written and verbal communication skills
• Ability to work independently and handle multiple priorities

Responsibilities

• Provide administrative support to the operations and logistics team
• Prepare, issue, and track invoices using Xero and Invoice2go
• Maintain accurate financial and operational records
• Coordinate schedules, bookings, and logistics documentation
• Assist with accounts receivable and follow up on outstanding payments
• Handle data entry, filing, and document management
• Communicate with clients, drivers, and vendors regarding documentation and billing
• Support compliance with transportation and logistics regulations
• Generate reports and assist in basic financial reconciliation
• Perform general office duties such as email management and correspondence

Skills

Administrative support

Time management

Data entry

Written communication

Tools

Xero

Invoice2go

Microsoft Office

Google Workspace

Job description

PERMANENT DAYSHIFT, REMOTE WFH -PHILIPPINES
Job Title: Administrative Assistant (Transportation & Logistics)

Job Type: Full-Time
Company Background : AU Transportation & Logistics
Working Hours : 11AM-7PM Sydneyt
VA RATE : $8-9 per hour, 40 hours weekly
Tentative Client Interview date : November 12
START ASAP

Job Summary

We are seeking a detail-oriented and proactive Administrative Assistant to support daily operations within our transportation and logistics team. The ideal candidate will have strong organizational skills, experience in accounting and invoicing systems such as Xero and Invoice2go, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Provide administrative support to the operations and logistics team
• Prepare, issue, and track invoices using Xero and Invoice2go
• Maintain accurate financial and operational records
• Coordinate schedules, bookings, and logistics documentation
• Assist with accounts receivable and follow up on outstanding payments
• Handle data entry, filing, and document management
• Communicate with clients, drivers, and vendors regarding documentation and billing
• Support compliance with transportation and logistics regulations
• Generate reports and assist in basic financial reconciliation
• Perform general office duties such as email management and correspondence

Qualifications

• Proven experience as an Administrative Assistant, preferably in transportation, logistics, or supply chain
• Hands-on experience with Xero (required) - has a customized platform
• Strong knowledge of invoicing, billing, and basic accounting principles
• Proficiency in Microsoft Office (Excel, Word, Outlook) or Google Workspace
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Effective written and verbal communication skills
• Ability to work independently and handle multiple priorities

Preferred Skills

• Experience in freight, dispatch, or logistics coordination
• Familiarity with CRM or logistics management systems
• Basic understanding of bookkeeping and financial reporting
• Problem-solving mindset and ability to adapt quickly