Remote Construction Admin & Project Support Specialist

24x7 Direct Pty Ltd; Polska; Híbrido; PLN 28.000 - 34.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Overtime pay

HMO after probation

13th Month Pay

Laptop provided

Annual leave

Sick leave

Permanent work-from-home

Descripción de la vacante

24x7 Direct Pty Ltd is seeking a Construction Admin Assistant to support a busy construction team remotely from the Philippines. This full-time role focuses on document control, data entry, invoicing, and coordinating with Australian/New Zealand clients.

You will manage project records, set up jobs in internal systems, prepare proposals, and assist with SOPs while maintaining high accuracy and strong communication with suppliers and clients.

Formación

• Minimum of 3 years of Administration or Construction Administration experience.
• Experience with Australian or New Zealand clients in construction (preferred).
• Experience using construction management platforms such as SimPRO, Procore, Buildertrend, Aconex, Monday.com (preferred).
• Experience using CRM and construction management software.
• Familiarity with AI tools and workflow automation (preferred).
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organisational, time management, and multitasking abilities.
• A proactive attitude with the ability to work independently.
• Strong customer service and stakeholder management skills.
• A positive attitude and willingness to learn and grow.

Responsabilidades

• Maintain accurate project records and perform data entry.
• Set up and manage jobs within internal systems.
• Process invoices, purchase orders, supplier documents, and project costs.
• Prepare proposals, work orders, variations, and project documentation.
• Manage warranties, permits, compliance documents, and site paperwork.
• Coordinate calendars, meetings, emails, and project schedules.
• Liaise with suppliers, contractors, clients, and internal teams.
• Monitor project timelines and follow up on outstanding tasks.
• Prepare reports, spreadsheets, and project updates.
• Assist with document control, filing, and maintaining SOPs.
• Draft professional emails, letters, and other business documents.
• Create social media content and assist with AI workflow development.
• Provide general administrative support to construction and operations teams.

Conocimientos

Administration experience

Attention to detail

Communication skills

Time management

Proactive attitude

Herramientas

SimPRO

Procore

Buildertrend

Aconex

Monday.com

CRM software

MS Office

Descripción del empleo

24x7 Direct Pty Ltd is seeking a Construction Admin Assistant to support a busy construction team remotely from the Philippines. This full-time role focuses on document control, data entry, invoicing, and coordinating with Australian/New Zealand clients.

You will manage project records, set up jobs in internal systems, prepare proposals, and assist with SOPs while maintaining high accuracy and strong communication with suppliers and clients.