Regional Logistic Coordinator

Jobtailor; Warszawa; On-site; PLN 90,000 - 150,000; Full time

Job summary

Jobtailor Warsaw is seeking a Logistics Coordinator to support end-to-end import/export operations, ensuring customs compliance and efficient coordination with 3PLs, brokers, and transport providers.

You will prepare documentation, monitor shipments, and collaborate with Finance, Sales, CS, and Operations to ensure timely order fulfilment and cost control. Fluent Polish and English required; German is a plus.

Qualifications

• Degree in Logistics, Supply Chain Management, International Trade, or related field.
• 3–5 years of hands-on import/export operations experience, preferably international.
• Experience with 3PL/4PL warehousing and WMS systems.
• Experience with B2C deliveries, courier ops, and system/API integrations.
• Proven operations improvement experience and new solution implementation.
• Strong knowledge of customs procedures, Incoterms, and international shipping.
• Fluent in Polish; good English communication; German is a plus.

Responsibilities

• Support the Logistics Manager in coordinating end-to-end import/export operations, including customs clearance and shipping docs.
• Coordinate daily ops with 3PLs, freight forwarders, brokers, and transport providers to ensure timely deliveries.
• Prepare, review, and maintain import/export documentation in compliance with regulations.
• Assist in coordinating freight bookings and relationships with logistics providers.
• Monitor shipment status, follow delivery schedules, and resolve issues to minimize delays.
• Coordinate inbound/outbound shipments to support inventory accuracy and warehouse ops.
• Work with Finance, Sales, CS, and Operations to ensure smooth order fulfilment.
• Support monitoring logistics costs, freight charges, duties, taxes, returns and related expenses.
• Assist in preparing regular logistics reports and KPI analyses.
• Coordinate with regional/local teams for cross-border logistics and compliance.
• Support logistics improvement projects and regional supply chain activities.
• Maintain accurate logistics records and documentation for audits and compliance.
• Perform other logistics and supply chain coordination tasks as assigned.

Skills

Logistics Coordination

customs procedures

3PL Warehousing

B2C Deliveries

Negotiation

Problem Solving

MS Office

ERP Systems

Cross-functional Collaboration

Polish & English

Education

Degree in Logistics, Supply Chain Management, International Trade, or related field

Tools

MS Office

ERP Systems

Logistics Systems

Job description

• Support the Logistics Manager in coordinating end-to-end import and export operations, including customs clearance, shipping documentation, transport arrangements, and duties & taxes administration
• Coordinate daily operations with third-party warehouses, freight forwarders, customs brokers, and transportation providers to ensure timely and accurate deliveries
• Prepare, review, and maintain import/export documentation in compliance with international trade regulations and local legal requirements
• Assist in coordinating freight bookings and maintaining relationships with logistics service providers to support cost-effective and efficient transportation
• Monitor shipment status, follow up on delivery schedules, and resolve logistics issues to minimize delays and operational disruptions
• Coordinate inbound and outbound shipments to support inventory accuracy and warehouse operations
• Work with Finance, Sales, Customer Service, and Operations teams to ensure smooth order fulfillment and timely issue resolution
• Support monitoring logistics costs, freight charges, customs duties, taxes, returns, and related expenses
• Assist in preparing regular logistics reports and KPI analyses
• Coordinate with regional and local teams to ensure efficient cross-border logistics operations and compliance
• Support logistics improvement projects, process optimization initiatives, and regional supply chain activities
• Maintain accurate logistics records and documentation for audit readiness and regulatory compliance
• Perform other logistics and supply chain coordination tasks as assigned by the Logistics Manager

Requirements

• Degree in Logistics, Supply Chain Management, International Trade, or related field
• 3-5 years of hands-on experience in import/export operations, preferably in an international company
• Experience with 3PL/4PL warehousing models and warehouse management systems (WMS)
• Experience with B2C deliveries, courier operations, and system/API integrations
• Proven experience in operations and system improvement, and new solution implementation
• Solid knowledge of customs procedures, Incoterms, and international shipping practices
• Strong negotiation, communication, and problem-solving skills
• Proficiency in MS Office and ERP/logistics systems
• Fluent Polish and good command of English required
• German is an advantage

Demonstrates expertise in coordinating import and export operations, ensuring compliance with international trade regulations, and optimizing logistics processes. Proficient in managing relationships with logistics service providers and analyzing logistics costs to support efficient supply chain activities.

Highest-signal resume keywords

• Import/Export Operations
• Customs Procedures
• Warehouse Management Systems (WMS)
• Logistics Cost Monitoring
• Fluent Polish and Good Command of English

ATS Optimization Keywords

Hard Skills

• Logistics Coordination
• Customs Clearance
• Shipping Documentation
• Freight Booking
• KPI Analysis
• System Improvement
• International Trade Compliance
• B2C Deliveries
• Negotiation Skills
• Problem-Solving Skills

Soft Skills

• Communication Skills
• Team Collaboration

Industry Keywords

• Incoterms
• 3PL/4PL Warehousing
• Transport Arrangements
• Duties and Taxes Administration
• Cross-Border Logistics

Tools & Technologies

• MS Office
• ERP Systems
• Logistics Systems