Logistics Coordinator (m/f/d)

Positec Germany GmbH; Warszawa; On-site; PLN 120,000 - 160,000; Full time

Job summary

A logistics and supply chain management company is seeking a Supply Chain Manager to enhance operations in Poland. You will lead inventory management, 3PL selection, and demand planning, ensuring optimal stock levels and compliance with local import regulations. The ideal candidate has 3-5 years of experience in inventory management, a solid understanding of distribution in Poland, and strong skills in ERP systems. This role emphasizes cross-functional collaboration and process improvement to drive efficiency and accuracy.

Qualifications

• 3-5 years of experience in inventory or supply chain management roles.
• Initial experience in project management.
• Good knowledge of Polish distribution.

Responsibilities

• Monitor KPIs and SLA performance of warehouse partners.
• Take ownership of demand planning processes.
• Lead monthly stock reconciliation and control reviews.
• Manage inbound shipments, tracking, and customs clearance.
• Ensure compliance with import-related documentation.
• Oversee goods receipt procedures and system updates.
• Coordinate weekly order dispatches.
• Manage stock and credit returns.
• Monitor stock velocity and inventory targets.
• Work closely with cross-functional teams.
• Proactively identify improvements in processes.

Skills

Project management

Hands-on mentality

Strong communication skills

Analytical skills

Detail-oriented

Education

Degree in Supply Chain Management, Logistics, or related field

Tools

ERP systems (ideally SAP)

Advanced Excel

Job description

Your profile

• Hands-on mentality in driving the development of the Polish operations and taking on project leadership for 3PL selection.
• A degree in Supply Chain Management, Logistics, or a related field.
• At least 3-5 years of experience in inventory or supply chain management roles including good knowledge of polish distribution.
• Initial experience in project management.
• Confident working with ERP systems (ideally SAP) and advanced Excel skills.
• Analytical, well-organized, and detail oriented.
• Strong communication skills and the ability to engage stakeholders across functions.

Why us?

Our Vision

You will take ownership of inventory management and logistics operations for our Polish business.
From demand planning to order fulfilment, you ensure transparency, accuracy and on-time delivery.
Working cross-functionally, you actively contribute to building robust and efficient supply chain processes.

Your mission

• 3PL management: Monitor relevant KPIs and SLA performance of warehouse partners and develop distribution framework for online business incl. B2C deliveries.
• Demand Planning & Inventory Alignment:Take ownership of demand planning processes in close collaboration with Supply Chain teams in EMEA region and China, ensuring optimal stock levels aligned with sales forecasts.
• Stock Accuracy & Control:Lead monthly stock reconciliation and control reviews, ensuring consistency between physical stock, warehouse records, and ERP system data.
• Inbound Logistics Coordination:Manage all aspects of inbound shipments, including tracking, customs clearance, and coordination with freight partners.
• Import Compliance & Documentation:Ensure accurate handling, archiving, and compliance with all import-related documentation (e.g., LOAs, MSDS, GRNs), in line with local regulations.
• Goods Receipt & System Updates:Oversee goods receipt procedures, including physical verification and timely system updates (GRN processing).
• Order Fulfilment:Coordinate weekly order dispatches, ensuring on-time and accurate deliveries to customers.
• Returns Management:Manage stock and credit returns by assessing physical returns and validating their financial impact.
• Inventory Optimization:Monitor stock velocity and inventory targets, driving actions to improve turnover and reduce obsolete stock.
• Cross-functional Collaboration:Work closely with Customer Service, Sales, Finance and Warehouse teams to ensure smooth operational flow and data alignment.
• Process Improvement:Proactively identify and implement improvements in inventory and supply chain processes to drive efficiency.