Regional Logistic Coordinator Poland - Warsaw

TIENS Group Co., Ltd.; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Opportunity to scale a unique S2B2C

Career path into regional leadership

Warm and international culture

Team-building and company events

Job summary

TIENS Europe Region GmbH & Co. KG in Warsaw seeks a Regional Logistic Coordinator to oversee import/export operations across Europe, ensuring regulatory compliance, accurate documentation and smooth cross-border shipments.

You will coordinate with logistics providers, warehouses, brokers and regional teams, drive cost efficiency and continuous improvement in a fast-paced international environment, and report to the Logistics Manager.

Qualifications

• 5+ years of hands-on experience in import/export operations, preferably in an international company.
• Solid knowledge of customs procedures, Incoterms, and international shipping practices.
• Excellent speaking and writing in Polish and English; additional languages are an advantage.

Responsibilities

• Support end-to-end import/export operations, including customs clearance and shipping documentation.
• Coordinate with third-party warehouses, freight forwarders, brokers, and transport providers for timely deliveries.
• Prepare and maintain import/export documentation in compliance with regulations.
• Assist in coordinating freight bookings and maintaining relationships with providers.
• Monitor shipment status and resolve issues to minimize delays.
• Coordinate inbound/outbound shipments to support inventory accuracy and warehouse operations.
• Collaborate with Finance, Sales, Customer Service, and Operations for order fulfillment and issue resolution.
• Monitor logistics costs, freight charges, duties, taxes, returns, and prepare KPI reports.

Skills

Negotiation

Communication

Problem solving

MS Office

ERP systems

Polish (Fluent)

English (Fluent)

Education

Degree in Logistics/Supply Chain/International Trade

Tools

MS Office

ERP/logistics systems

Job description

Regional Logistic Coordinator

Poland, Warsaw – On-site

ABOUT the role

We are seeking a detail-oriented and proactive Regional Logistic Coordinator to support the efficient management of import, export, and supply chain operations across the European region. Working closely with the Logistics Manager and cross-functional teams, you will coordinate logistics activities, ensure compliance with international trade regulations, and help optimize transportation, warehousing, and inventory processes to support seamless business operations. This role serves as a key link between internal departments, logistics service providers, customs brokers, and regional partners, ensuring shipments are delivered efficiently while maintaining high standards of operational accuracy and regulatory compliance. The ideal candidate is highly organized, solution-oriented, and passionate about driving continuous improvement in a fast-paced international environment.

What we offer

• Opportunity to scale a unique S2B2C model across Europe
• Career path into regional leadership or global digital strategy roles
• Warm and international culture based on respect, collaboration and giving your ideas a spotlight
• Interactive activities: team-building, company parties and events

Key Responsibilities

• Support the Logistics Manager in coordinating end-to-end import and export operations, including customs clearance, shipping documentation, transport arrangements, and duties & taxes administration.
• Coordinate daily operations with third-party warehouses, freight forwarders, customs brokers, and transportation providers to ensure timely and accurate deliveries.
• Prepare, review, and maintain import/export documentation in compliance with international trade regulations and local legal requirements.
• Assist in coordinating freight bookings and maintaining effective relationships with logistics service providers to support cost-effective and efficient transportation.
• Monitor shipment status, proactively follow up on delivery schedules, and resolve logistics issues to minimize delays and operational disruptions.
• Coordinate inbound and outbound shipments to support inventory accuracy and warehouse operations.
• Work closely with Finance, Sales, Customer Service, and Operations teams to ensure smooth order fulfillment and timely issue resolution.
• Support the monitoring of logistics costs, freight charges, customs duties, taxes, returns, and related expenses, and assist in preparing regular logistics reports and KPI analyses.
• Coordinate with regional and local teams to ensure efficient cross-border logistics operations and compliance with company policies and legal requirements.
• Support the implementation of logistics improvement projects, process optimization initiatives, and regional supply chain activities.
• Maintain accurate logistics records and documentation to ensure audit readiness and regulatory compliance.
• Perform other logistics and supply chain coordination tasks as assigned by the Logistics Manager.

Required Qualifications

• Degree in Logistics, Supply Chain Management, International Trade, or related field.
• 5+ years of hands‑on experience in import/export operations, preferably in an international company.
• Solid knowledge of customs procedures, Incoterms, and international shipping practices.
• Strong negotiation, communication, and problem‑solving skills.
• Proficiency in MS Office and ERP/logistics systems.
• Excellent speaking and writing in Polish and English; additional languages are an advantage.

TIENS Europe Region GmbH & Co. KG