Payroll & HR Operations Team Lead – Automation & Remote

Arche Consulting Sp. z o.o.; Polska; Remote; PLN 110,000 - 150,000; Full time

Benefits offered by this job

Cafeteria benefits

Sports card

Edenred lunch card

Remote work allowance

Life insurance

Annual performance bonus

Free parking

Private medical care (Lux Med)

PPE/Development plan

Job summary

Arche Consulting Sp. z o.o. is seeking an HR Operations Team Leader to ensure high-quality payroll delivery and drive process improvements.

You will lead an HR outsourcing team, supervise payroll calculations and compliance, and collaborate with auditors and vendors. The role emphasizes people development, KPIs, and continuous automation initiatives. The ideal candidate has strong German and English skills, advanced Excel, and a proven track record in service quality and analytics.

Qualifications

• Experience in people management including coaching and performance reviews.
• Strong German and English command, written and spoken.
• Advanced MS Excel skills.
• Experience in a service-oriented environment with a focus on quality.
• Strong analytical and risk assessment skills.
• Problem-solving with a continuous improvement mindset.
• Excellent communication and stakeholder adaptation.
• Resilience, flexibility and assertiveness in escalations.
• Interest in automation and data-driven decisions.
• Willingness to learn and develop team skills.
• Knowledge of Agile/Lean is a plus.

Responsibilities

• Managing an HR Operations team providing HR outsourcing services in line with the agreed scope of services and applicable SLAs.
• Supervising payroll processes including salary calculations, deductions and tax obligations.
• Reviewing and approving payroll results to ensure accuracy before finalization.
• Ensuring compliance with legal, tax and social security regulations.
• Setting team objectives, monitoring KPIs and supporting employees in development goals.
• Conducting regular team meetings, 1:1s and performance reviews.
• Analyzing payroll data to identify irregularities and prevent issues.
• Identifying areas for optimization and implementing automation solutions.
• Cooperating with auditors and external partners; acting as escalation point.
• Organizing testing for changes in systems and processes.

Skills

German

English

MS Excel

Team leadership

Analytical skills

Problem solving

Communication

Agile/Lean

Job description

Arche Consulting Sp. z o.o. is seeking an HR Operations Team Leader to ensure high-quality payroll delivery and drive process improvements.

You will lead an HR outsourcing team, supervise payroll calculations and compliance, and collaborate with auditors and vendors. The role emphasizes people development, KPIs, and continuous automation initiatives. The ideal candidate has strong German and English skills, advanced Excel, and a proven track record in service quality and analytics.