HR Operations

IN Groupe; Łódź; On-site; PLN 120,000 - 170,000; Full time

Job summary

IN Groupe is seeking an HR Operations professional to lead the German payroll across three legal entities, based in Łódź. You will coordinate inputs, validate documentation and collaborate with German payroll providers to ensure accurate, timely payroll delivery.

You will maintain HR data and contracts, support managers, and help standardize HR processes across the German organization while occasional travel to Germany is required. Fluent German (B2) and English are essential.

Qualifications

• Hands-on experience with German payroll and HR operations
• Experience in HR administration and employee documentation
• Strong attention to detail and accuracy across multiple entities
• Ability to build relationships with employees, managers and external partners

Responsibilities

• Coordinate the monthly German payroll across three entities
• Prepare and validate payroll inputs and supporting documentation
• Collaborate with German payroll providers for timely payroll delivery
• Manage payroll inquiries, corrections and controls
• Support payroll reporting, year-end activities and audits
• Maintain HR administration across the employee lifecycle
• Prepare employment contracts and related documentation
• Maintain accurate employee data and HR systems
• Provide managers and employees with operational HR support
• Standardize HR and payroll processes across Germany
• Coordinate with HR, Finance, IT and external partners
• Travel to Germany a few times per year

Skills

German payroll

HR Operations

HR administration

Attention to detail

Stakeholder management

Remote collaboration

Project management

Tools

HR systems

Job description

A specialist in identity, secure transactions, and digital services, IN Groupe is the global leader in secure identity and trust services. Every day, our 4,000 employees across 40 countries work to ensure that everyone has access to a reliable and secure identity, both in the physical and digital worlds. With our solutions and our international network of 10 R&D centers, we support governments and businesses in more than 130 countries.

Joining IN Groupe means helping to shape the future of the identity and secure transaction market. Become part of our international teams — driven by innovation and proud to design solutions that make life easier and protect personal data for millions of people around the world.

Are you an experienced HR Operations professional with solid knowledge of German payroll? Do you enjoy creating structure, ensuring accuracy and making sure employees and managers receive reliable support?

We are looking for an HR Operations professional to become an important part of our HR delivery for Germany. Based in Łódź, you will support our full German scope across three legal entities and work closely with our regional HR Managers, payroll providers and wider European HR team. The role may also support additional countries or organizational perimeters outside Germany.

ABOUT THE ROLE

• Coordinate the monthly German payroll process across three legal entities
• Prepare, review and validate payroll inputs, changes and supporting documentation
• Work closely with German payroll providers to ensure accurate and timely payroll delivery
• Manage payroll-related questions, corrections, controls and follow-up
• Support payroll reporting, year-end activities and audits
• Manage HR administration throughout the employee lifecycle, from hiring and onboarding to changes and offboarding
• Prepare employment contracts, amendments, certificates and other employee documentation
• Maintain accurate employee data, personnel files and HR systems
• Provide managers and employees with responsive operational HR support
• Help standardize and improve HR and payroll processes across the German organization
• Coordinate with HR, Finance, IT and external partners
• Travels to Germany will be required, a few times per year

WHO WE ARE LOOKING FOR

You are structured, dependable and comfortable taking ownership of processes where accuracy and deadlines matter. You enjoy solving practical problems and are confident building trusted relationships with employees, managers and external partners across different locations.

You bring:

• Previous hands-on experience working with German payroll
• Relevant experience in HR Operations, HR administration or a similar role
• Good knowledge of German HR administration and employee documentation
• Experience managing payroll inputs and working with German payroll providers
• Experience supporting employees covered by collective bargaining agreements or Tarifverträge is highly desirable
• Strong attention to detail and confidence working across several legal entities
• Confidence working remotely with stakeholders in different countries
• A service-oriented, collaborative and improvement-focused mindset
• Strong German (minimum B2) and English is key

WHY THIS ROLE MATTERS

Accurate payroll and dependable HR Operations are fundamental to employee trust and business continuity. Your work will ensure that employees are paid correctly and on time, managers receive reliable support and our HR Managers can focus on leadership, labour relations and business priorities.

You will join at an important stage in the development of our European HR organization, with a genuine opportunity to shape how HR Operations and payroll are delivered across Germany and beyond.