Part-Time Office & Facilities Coordinator

OEConnection LLC; Kraków; Hybrid; PLN 33,000 - 45,000; Part time

Job summary

OEConnection LLC in Krakow, Poland, is seeking a part-time Office Administrator to support facilities and general office operations. The role involves greeting visitors, coordinating mail and security passes, managing supplies, travel arrangements, and vendor coordination.

Candidates should have fluent English, strong communication and organizational skills, and the ability to work independently in a fast-paced environment. This is a part-time, on-site position in Krakow.

Qualifications

• Must be able to read, write, understand, and fluently speak English.
• Excellent verbal and written communication skills.
• Excellent organizational and problem-solving skills with attention to detail.
• Proficiency in Microsoft Office Suite or related software necessary to create and maintain reports and logs.
• Ability to work independently and push tasks/projects to completion, while prioritizing multiple tasks in a fast paced environment.
• Able to handle confidential information with discretion.

Responsibilities

• Maintains the physical workspace, ensuring a safe, clean, and functional work environment.
• Supports health & safety programs and office remodeling projects.
• Greet visitors at the Krakow office and assist with mail and security passes.
• Communicates with vendors to coordinate facilities-related changes.
• Keeps inventory of office supplies and coordinates orders.
• Arranges travel and hotel bookings for employees.
• Coordinates courier pickups and tracks deliveries.
• Processes vendor invoices and maintains petty cash.
• Provides back-up support for the Office Manager when needed.

Skills

Fluent English

Communication

Organization

Problem-solving

Independent worker

Discretion

Tools

Microsoft Office Suite

Job description

OEConnection LLC in Krakow, Poland, is seeking a part-time Office Administrator to support facilities and general office operations. The role involves greeting visitors, coordinating mail and security passes, managing supplies, travel arrangements, and vendor coordination.

Candidates should have fluent English, strong communication and organizational skills, and the ability to work independently in a fast-paced environment. This is a part-time, on-site position in Krakow.