Dynamic Office Coordinator & Admin Assistant (Hybrid)

eStoreLabs; Warszawa; On-site; PLN 67,000 - 78,000; Full time

Benefits offered by this job

Employment contract

Development and training in Digital

MultiSport

Private Medical Care

Life insurance

Office in city centre of Warsaw

One remote day per week

Job summary

eStoreLabs in Warsaw, Poland is seeking an Office Administrator to keep the office running smoothly and support day-to-day operations. The role involves stock checks, supplier coordination, document handling, and assisting the Management Board.

You will maintain the company image, organize events, and liaise with HR, IT, GDPR and finance teams. The position is primarily on-site with one remote day per week and offers an employment contract with career development opportunities.

Qualifications

• Polish and English at a minimum C1 level.
• Strong coordination and organizational skills.
• Attention to detail and quality control.
• Problem solving and analytical thinking.
• Ability to work in a dynamic environment.
• Excellent communication skills.
• Experience with common tools like Excel, PowerPoint, Teams, Outlook, SharePoint.

Responsibilities

• Looking after the office on a daily basis and making sure the space is clean and well organized, ready and nice to work at, solving office space related problems
• Daily check of the office stock, ordering office supplies and refreshments
• Responsibility for the office administration; building relations and managing settlements with landlord, cleaners, internet provider, IT and couriers
• Assisting Management Board in their daily duties, serving as a proactive support by preparing documents and setting up meetings
• Responsibility for the circulation and archiving documents in the company; taking care of the sensitive correspondence and documents, making sure documents are stored in order
• Taking care of the positive image of the company externally and internally
• Close cooperation with HR, IT, Law, GDPR and finance departments
• Organization of the company events and incentives
• Ordering entrance cards for new employees

Skills

Polish (C1)

English (C1)

Coordination

Organization

Attention to detail

Problem solving

Adaptability

Communication

Punctuality

Willingness to learn

Tools

Excel

PowerPoint

Teams

Outlook

SharePoint

Job description

eStoreLabs in Warsaw, Poland is seeking an Office Administrator to keep the office running smoothly and support day-to-day operations. The role involves stock checks, supplier coordination, document handling, and assisting the Management Board.

You will maintain the company image, organize events, and liaise with HR, IT, GDPR and finance teams. The position is primarily on-site with one remote day per week and offers an employment contract with career development opportunities.