HR & Office Support Specialist

Andea Corp.; Kraków; On-site; PLN 47,000 - 67,000; Part time

Benefits offered by this job

Multisport card

Company retreats

Life insurance

Employee referral program

Andea Grants charity initiative

Job summary

Andea in Cracow, Poland, is seeking an Administration Specialist to support daily office operations and employee experiences. The role involves handling administrative tasks, coordinating with managers, and ensuring smooth workflows in a fast-paced environment.

The position is student-friendly, located in Cracow, with hours 9:00–17:00, Monday to Friday, and close collaboration with US and Polish teams.

Qualifications

• At least one year of experience on a similar position.
• Excellent administrative, planning, and organizational skills with the ability to work under pressure and to tight deadlines.
• Excellent knowledge of MS Office.
• Accuracy and high level of attention to detail in every aspect of work.
• Highly client service and quality-oriented mindset.
• Proactive and “can-do” attitude.
• Excellent social skills; communicative and able to work in a team.
• Professional approach to work, strong sense of responsibility and reliability.
• High personal culture.
• Excellent written and oral skills in Polish.
• Very good knowledge of English (B2/C1).

Responsibilities

• Ensuring the smooth and efficient daily operation of the office, including administrative support, ordering office supplies, and cooperating with building management.
• Providing the highest standard of support as the first point of contact for Management and Andea Personnel.
• Preparing, updating, and maintaining company documents (vendor contracts, company policies, procedures)
• Overseeing the accurate and timely circulation of documents across the organization.
• Coordinating the collection, dispatch, and tracking of mail and courier shipments.
• Identifying administrative issues and resolving them effectively to maintain seamless office operations.
• Maintaining close day-to-day cooperation with internal departments such as HR, Finance, and others.
• Organizing and coordinating internal events and initiatives.
• Arranging meetings with clients and supporting the logistics.
• Building positive relationships and ensuring effective communication with colleagues and team members

Skills

Administrative skills

Planning & organization

Excellent social skills

Polish proficiency

English proficiency

Team-oriented

Proactive attitude

Reliability

Tools

MS Office

Job description

Andea in Cracow, Poland, is seeking an Administration Specialist to support daily office operations and employee experiences. The role involves handling administrative tasks, coordinating with managers, and ensuring smooth workflows in a fast-paced environment.

The position is student-friendly, located in Cracow, with hours 9:00–17:00, Monday to Friday, and close collaboration with US and Polish teams.