Receptionist (Part Time)

OEConnection LLC; Kraków; Hybrid; PLN 33,000 - 45,000; Part time

Job summary

OEConnection LLC in Krakow, Poland, is seeking a part-time Office Administrator to support facilities and general office operations. The role involves greeting visitors, coordinating mail and security passes, managing supplies, travel arrangements, and vendor coordination.

Candidates should have fluent English, strong communication and organizational skills, and the ability to work independently in a fast-paced environment. This is a part-time, on-site position in Krakow.

Qualifications

• Must be able to read, write, understand, and fluently speak English.
• Excellent verbal and written communication skills.
• Excellent organizational and problem-solving skills with attention to detail.
• Proficiency in Microsoft Office Suite or related software necessary to create and maintain reports and logs.
• Ability to work independently and push tasks/projects to completion, while prioritizing multiple tasks in a fast paced environment.
• Able to handle confidential information with discretion.

Responsibilities

• Maintains the physical workspace, ensuring a safe, clean, and functional work environment.
• Supports health & safety programs and office remodeling projects.
• Greet visitors at the Krakow office and assist with mail and security passes.
• Communicates with vendors to coordinate facilities-related changes.
• Keeps inventory of office supplies and coordinates orders.
• Arranges travel and hotel bookings for employees.
• Coordinates courier pickups and tracks deliveries.
• Processes vendor invoices and maintains petty cash.
• Provides back-up support for the Office Manager when needed.

Skills

Fluent English

Communication

Organization

Problem-solving

Independent worker

Discretion

Tools

Microsoft Office Suite

Job description

Since the year 2000 , OEC has grown globally to more than 1,000 employees with a double-digit revenue increase nearly every year. We provide a lively culture, employee rewards and recognition, and the opportunity to develop and implement innovative technology solutions.

Job Summary/Objective:

Provides a variety of facilities and general office administration support for the Krakow, Poland office location, and ensures efficient and smooth operations of the physical work site.

Key Responsibilities & Duties (essential to the job):

1. Assists with maintaining the physical workspace, ensuring a safe, clean, and functional work environment. Coordinates health & safety programs, supports remodeling projects, helps with seating reorganizations, participates in emergency preparedness planning, and completes work assignments related to office operations.
2. Meet and greet function at our Office on Wadowicka street in Krakow.Provides support with issuing mail and security passes and provides support for the employees.
3. Communicates with supply vendors, as needed, to coordinate facilities-related changes and needs.
4. Maintains the inventory of office, housekeeping, food and beverage supplies, and coordinates orders whenrequired. Arranges the delivery of office snacks and lunches.
5. Coordinates and communicates travel arrangements for employees. Making hotel reservations, coordinating transportation, arranging meals.
6. Arranges courier pickups when needed and tracks the delivery of consignments.
7. Collects and processes invoices from the Admin vendor, reviews and ensures invoices are accurate, and submits
   invoices to the Office Manager in a timely manner for payment. Maintains petty cash for the office.
8. Provides back-up support for the Office Manager when needed.

Experience, Skills, and Key Competencies

Availability for a part time role: Monday - Friday 8 AM-12 PM

• Must be able to read, write, understand, and fluently speak English.
• Excellent verbal and written communication skills.
• Excellent organizational and problem-solving skills with attention to detail.
• Proficiency in Microsoft Office Suite or related software necessary to create and maintain reports and logs.
• Ability to work independently and push tasks/projects to completion, while prioritizing multiple tasks in a fast paced environment.
• Able to handle confidential information with discretion