Dynamic Office Operations & Events Coordinator

Antmicro; Wrocław; On-site; PLN 50,000 - 84,000; Full time

Job summary

Antmicro in Poznan is seeking an Administrative Associate to help run the office and front desk communications, ensuring smooth daily operations and effective collaboration across teams.

You will handle documents, procurement, event support, and basic HR tasks while maintaining order and a friendly, proactive approach in a fully on-site role in Poland.

Fluent Polish and English are required, and you will work closely with external partners and vendors to keep the office organized and welcoming.

Qualifications

• 2+ years of administrative experience.
• Computer literate and familiar with office suite tools.
• Well organized with an eye for detail.
• Kind and outgoing attitude.
• Polish proficiency at least C1 (speaking and writing).
• Fluent English (spoken and written, B2 or better).
• Keen to learn and take on new responsibilities.
• Flexible and adaptable to changing needs.
• Full-time employment only (no B2B or agencies).
• Valid work permit for Poland/EU.

Responsibilities

• Make sure the office runs smoothly.
• Basic document control in cooperation with your team.
• Basic office HR tasks.
• Office procurement and purchasing.
• Manage deliveries and mail in the office.
• Assist in organizing and participating in company events.
• Coordinate with external companies as needed.
• Small office purchasing.

Skills

Administrative experience

Polish language proficiency

English language proficiency

Office suite proficiency

Tools

Office suite tools

Job description

Antmicro in Poznan is seeking an Administrative Associate to help run the office and front desk communications, ensuring smooth daily operations and effective collaboration across teams.

You will handle documents, procurement, event support, and basic HR tasks while maintaining order and a friendly, proactive approach in a fully on-site role in Poland.

Fluent Polish and English are required, and you will work closely with external partners and vendors to keep the office organized and welcoming.