Office Operations & Experience Lead (Warsaw)

Flix; Warszawa; Presencial; PLN 60 000 - 80 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Work from Anywhere

Hybrid work model

Wellbeing support

Learning & Development

Mentoring Program

Resumo da oferta

Flix is seeking an Office Coordinator in Warsaw to ensure seamless daily operations across our hub and regional offices. The role emphasizes ownership, initiative, and a strong focus on employee experience in a dynamic, tech-driven travel company.

You will handle reception, administration, procurement, vendor relations, events, and cross-office process standardization, enabling teams to work efficiently and with a positive workplace culture.

Qualificações

• Strong organizational skills and ability to independently manage multiple priorities.
• A proactive mindset: you anticipate issues rather than react to them.
• A positive, can-do attitude and strong interpersonal skills.
• High level of professionalism and communication skills.
• Fluency in Polish and very good command of English - spoken and written.
• Availability to work on-site most days of the week (Fabryczna 5, Warsaw).

Responsabilidades

• Ensuring smooth day-to-day operation of the office, including reception.
• Managing administration processes such as document flows or contracts management.
• Overseeing administrative budget, spending, and procurement activities.
• Managing relationships with suppliers, vendors, and building administration.
• Organizing office events and supporting employee experience initiatives.
• Coordinating office supplies, inventory, equipment, maintenance, and ad-hoc repairs.
• Standardizing processes across offices and driving operational improvements and best practices.

Conhecimentos

Organizational skills

Proactive mindset

Interpersonal skills

Professionalism

English proficiency

Polish language

Descrição da oferta de emprego

Flix is seeking an Office Coordinator in Warsaw to ensure seamless daily operations across our hub and regional offices. The role emphasizes ownership, initiative, and a strong focus on employee experience in a dynamic, tech-driven travel company.

You will handle reception, administration, procurement, vendor relations, events, and cross-office process standardization, enabling teams to work efficiently and with a positive workplace culture.