Warsaw Office Leader - Culture, Ops & Community

DOU Polska; Warszawa; Presencial; PLN 120 000 - 180 000; Tempo integral

Resumo da oferta

Swarmer is seeking an experienced Office Manager to lead our Warsaw office (50–75 people). You will keep operations running smoothly, manage vendors and budgets, and foster a connected office culture with HR and leadership.

You’ll coordinate logistics, security, and events while ensuring a safe and welcoming environment. You’ll work closely with HR, Finance, Operations, and Security to anticipate issues and take initiative, keeping the office well organized and efficient in a dynamic

Qualificações

• 5+ years of experience managing a large office (50+ people) in office management or facilities.
• Experience with international teams from different cultures.
• Hands-on experience managing vendors, budgets and petty cash.
• Strong organization and attention to detail with multiple tasks.
• Excellent communication skills with all levels from new joiners to leadership.
• Discretion handling confidential information.
• Polish and English at B2 level or higher.

Responsabilidades

• Keep the office clean, stocked and ready; manage spaces, seating plans and moves.
• Own the daily lunch programme including planning, vendors and budgeting.
• Manage office access, keys, badges, visitors and deliveries with Security.
• Manage relationships with cleaners, contractors, caterers and suppliers; source quotes and coordinate payments.
• Assist supply chain in hardware storage and related tasks.
• Handle petty cash, utilities and office bills with monthly reconciliation.
• Support HR with administrative duties and events; foster community through lunches and social activities.
• Help leadership run all-hands, offsites and gatherings and welcome visitors from other locations.
• Define and implement community-building initiatives with HR operations.

Conhecimentos

Office management

Vendor management

Budget management

Communication

Organization

Descrição da oferta de emprego

Swarmer is seeking an experienced Office Manager to lead our Warsaw office (50–75 people). You will keep operations running smoothly, manage vendors and budgets, and foster a connected office culture with HR and leadership.

You’ll coordinate logistics, security, and events while ensuring a safe and welcoming environment. You’ll work closely with HR, Finance, Operations, and Security to anticipate issues and take initiative, keeping the office well organized and efficient in a dynamic