Office Experience & Operations Lead (Hybrid)

Flix; Województwo mazowieckie; On-site; PLN 42,000 - 64,000; Full time

Benefits offered by this job

Work from (M)Anywhere

Hybrid work model

Wellbeing support

Learning & Development

Mentoring Program

Job summary

Flix is seeking an Office Coordinator in Warsaw to keep our workplace operations running smoothly and to enhance the employee experience across our Eastern Europe regional offices. You will own day-to-day office administration, budget oversight, and supplier relationships, with a focus on scalability and process improvements.

The role emphasizes ownership, proactive problem-solving, and strong communication, with on-site presence at Fabryczna 5, Warsaw.

Qualifications

• Strong organizational skills and ability to independently manage multiple priorities.
• Proactive mindset: you anticipate issues rather than react to them.
• Positive, can-do attitude and strong interpersonal skills.
• Fluency in Polish and very good command of English (spoken and written).

Responsibilities

• Ensuring smooth day-to-day operation of the office, including reception.
• Managing administration processes such as document flows or contracts management.
• Overseeing administrative budget, spending, and procurement activities.
• Managing relationships with suppliers, vendors, and building administration.
• Organizing office events and supporting employee experience initiatives.
• Coordinating office supplies, inventory, equipment, maintenance, and ad-hoc repairs.
• Standardizing processes across offices and driving operational improvements and best practices.

Skills

Organizational skills

Proactive mindset

Interpersonal skills

Polish (fluent)

English (fluent)

Job description

Flix is seeking an Office Coordinator in Warsaw to keep our workplace operations running smoothly and to enhance the employee experience across our Eastern Europe regional offices. You will own day-to-day office administration, budget oversight, and supplier relationships, with a focus on scalability and process improvements.

The role emphasizes ownership, proactive problem-solving, and strong communication, with on-site presence at Fabryczna 5, Warsaw.