Office Operations & Events Coordinator

DLA Piper LLP; Warszawa; On-site; PLN 56,000 - 78,000; Full time

Job summary

DLA Piper LLP in Warsaw seeks a (Junior) Office Coordinator to ensure smooth daily office operations and support employees, visitors, and business functions. You will manage supplies, liaise with vendors, assist with meetings and onboarding, and maintain organized records to support a welcoming, productive work environment.

Strong English (B2) and Polish fluency are required. Collaborating with HR, IT, Finance, and Facilities, you will help address ongoing organizational needs and contribute to

Qualifications

• Experience in administration, customer service, reception, or office support roles.
• Experience organizing events or coordinating administrative projects.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams).
• English communication at least B2 level.
• Fluency in Polish.
• Strong organizational and prioritization skills.
• High level of accuracy and proactive work approach.
• Ability to work well in a team and maintain professionalism.

Responsibilities

• Ensure smooth day-to-day operation of the office.
• Manage orders for office supplies and refreshments.
• Coordinate with suppliers and external service providers.
• Handle incoming and outgoing correspondence.
• Welcome visitors and provide organizational support during visits.
• Support meetings, trainings, and company events.
• Coordinate document flow and administrative records.

Skills

Office coordination

Customer service

Event coordination

Communication

Time management

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

DLA Piper LLP in Warsaw seeks a (Junior) Office Coordinator to ensure smooth daily office operations and support employees, visitors, and business functions. You will manage supplies, liaise with vendors, assist with meetings and onboarding, and maintain organized records to support a welcoming, productive work environment.

Strong English (B2) and Polish fluency are required. Collaborating with HR, IT, Finance, and Facilities, you will help address ongoing organizational needs and contribute to