(Junior) Office Coordinator

DLA Piper LLP; Warszawa; On-site; PLN 56,000 - 78,000; Full time

Job summary

DLA Piper LLP in Warsaw seeks a (Junior) Office Coordinator to ensure smooth daily office operations and support employees, visitors, and business functions. You will manage supplies, liaise with vendors, assist with meetings and onboarding, and maintain organized records to support a welcoming, productive work environment.

Strong English (B2) and Polish fluency are required. Collaborating with HR, IT, Finance, and Facilities, you will help address ongoing organizational needs and contribute to

Qualifications

• Experience in administration, customer service, reception, or office support roles.
• Experience organizing events or coordinating administrative projects.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams).
• English communication at least B2 level.
• Fluency in Polish.
• Strong organizational and prioritization skills.
• High level of accuracy and proactive work approach.
• Ability to work well in a team and maintain professionalism.

Responsibilities

• Ensure smooth day-to-day operation of the office.
• Manage orders for office supplies and refreshments.
• Coordinate with suppliers and external service providers.
• Handle incoming and outgoing correspondence.
• Welcome visitors and provide organizational support during visits.
• Support meetings, trainings, and company events.
• Coordinate document flow and administrative records.

Skills

Office coordination

Customer service

Event coordination

Communication

Time management

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

(Junior) Office Coordinator will be responsible for ensuring the smooth and efficient day-to-day operation of the office. This role supports employees, visitors, and business functions by coordinating administrative processes, managing office facilities and supplies, and collaborating with internal teams and external service providers.

The position plays a key role in creating a well-organized, welcoming, and productive work environment.

Main duties and responsibilities

• Ensuring the smooth day-to-day operation of the office
• Managing orders for office supplies, refreshments, and other materials necessary for office operations
• Liaising and cooperating with suppliers and external service providers (couriers, cleaning services, building management, etc.)
• Handling incoming and outgoing correspondence
• Welcoming visitors and providing organizational support during office visits
• Supporting the organization of meetings, training sessions, and company events
• Coordinating document flow and maintaining administrative records and archives
• Supporting onboarding processes for new employees, including preparing workstations, materials, and system access
• Monitoring office equipment and facilities, and identifying procurement needs
• Cooperating with HR, IT, Finance, and Facilities teams to address ongoing organizational requirements

About you

• Initial experience in administration, customer service, reception, or office support roles
• Experience in organizing events or coordinating administrative projects
• Good working knowledge of Microsoft Office applications (Outlook, Word, Excel, Teams)
• Communicative level of English (minimum B2)
• Fluency in Polish
• Strong organizational and prioritization skills
• High level of accuracy, responsibility, and a proactive approach to tasks
• Ability to work effectively as part of a team and demonstrate a high level of professionalism and interpersonal skills

About us

We're a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes.

At DLA Piper, we understand that inclusion is not a one-size-fits-all concept. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed.

Our commitment to inclusion and positive social impact enables us to provide exceptional service to our clients and communities, while nurturing a unique and inclusive culture for all our people. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all. If you need any support or adjustments, please let us know.

Where local legislation permits, we will conduct relevant pre-engagement screening checks prior to your first day.

At DLA Piper, we aim to make meaningful progress and build an inclusive culture where anyone affected by disability, neurodiversity or a long-term health condition has an equitable and accessible chance of success. If you think you may need adjustments or additional support to enable you to participate in our recruitment process, please contact our Recruitment team and we will be happy to support you.

Agile Working

We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That’s why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

Pre-Engagement Screening

In the event that we make an offer to you, and where local legislation permits, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability, and references from previous employers.

Our hiring approach

Our hiring approach enables us to learn about the professional and person you are, and gives you the opportunity to learn about us. Your recruitment experience can differ depending on the type of role you are interviewing for. You will always meet your direct Line Manager for your role, as well as peers and close collaborators for the position. For some of our roles we may also use assessment tools, practical exercises, and panel presentations. Your Recruitment Business Partner will inform you of the recruitment process at the start of any recruitment process, but please let us know if you have any questions prior to making an application.

We’re redefining what an international law firm can be. With a unique global network and an unparalleled range of expertise, this is where you’ll work on the cases that shape the world and will define your career.

Staying in touch with like-minded people is important to us.Our Talent Community provides unique access to our firm so you can discover why we are a different kind of law firm.

We pride ourselves on the extraordinary impact we make beyond the borders of traditional law. That’s only possible because of the skills our business professionals bring and the environment we create to let them thrive. See where your skills could take you.