Office Operations & Admin Coordinator

Solid; Gdańsk; On-site; PLN 45,000 - 78,000; Full time

Job summary

Solid in Gdańsk, Poland, is seeking a proactive Office & Admin Coordinator to manage daily operations, organize workspace, and handle procurement.

You will support Board Members with meetings, calendars, correspondence, and expenses; coordinate travel; and assist with admin paperwork and vendor relations. This role requires excellent English and Polish, comfort with new tools, and a keen eye for detail.

Qualifications

• Experience in customer service, hospitality, retail, or office administration.
• Fluent English (C1+) and Polish (native or near-native).
• Willingness to learn new digital tools; macOS experience is a plus.

Responsibilities

• Manage day-to-day office operations, including workspace organization and ordering supplies.
• Coordinate business travel, including booking transportation and accommodation.
• Support Board Members by organizing meetings, managing calendars, handling correspondence and documents, arranging lunches, and registering business expenses.
• Assist with simple financial settlements and administrative paperwork.
• Manage incoming and outgoing correspondence and ensure smooth document flow across teams and internal systems.
• Work with suppliers and service providers by placing orders, coordinating deliveries, and maintaining relationships.
• Provide day-to-day administrative support to employees across the company.
• Help organize company events, internal initiatives, and cross-functional HQ meetings.

Skills

Customer service

Hospitality

Office administration

English proficiency (C1+)

Polish proficiency

Digital tools

macOS experience

Job description

Solid in Gdańsk, Poland, is seeking a proactive Office & Admin Coordinator to manage daily operations, organize workspace, and handle procurement.

You will support Board Members with meetings, calendars, correspondence, and expenses; coordinate travel; and assist with admin paperwork and vendor relations. This role requires excellent English and Polish, comfort with new tools, and a keen eye for detail.