(Junior) Office Coordinator

DLA Piper; Warszawa; On-site; PLN 42,000 - 56,000; Full time

Job summary

DLA Piper is seeking a (Junior) Office Coordinator to ensure the smooth daily operation of our Warsaw office. The role supports staff, visitors, and business functions by coordinating administrative processes, managing facilities and supplies, and collaborating with internal teams and external providers.

The position aims to create a well-organized, welcoming, and productive work environment, with opportunities to contribute to meetings, onboarding, and procurement activities within a global law

Qualifications

• Experience in administration, customer service, reception, or office support.
• Experience organizing events or coordinating administrative projects.
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams).
• English communicative level (minimum B2).
• Polish fluency and strong organizational skills.

Responsibilities

• Ensure smooth day-to-day operation of the office.
• Manage orders for office supplies and refreshments.
• Liaise with suppliers and external service providers.
• Handle incoming and outgoing correspondence.
• Welcome visitors and provide organizational support during office visits.
• Support meetings, trainings and events.
• Coordinate document flow and maintain administrative records.
• Assist onboarding for new employees with workstations and access.
• Monitor office equipment and procurement needs.
• Collaborate with HR, IT, Finance and Facilities to address ongoing needs.

Skills

MS Office

English (B2)

Polish fluency

Organizational skills

Teamwork

Job description

(Junior) Office Coordinator will be responsible for ensuring the smooth and efficient day-to-day operation of the office. This role supports employees, visitors, and business functions by coordinating administrative processes, managing office facilities and supplies, and collaborating with internal teams and external service providers.

The position plays a key role in creating a well-organized, welcoming, and productive work environment.

Main duties and responsibilities

• Ensuring the smooth day-to-day operation of the office
• Managing orders for office supplies, refreshments, and other materials necessary for office operations
• Liaising and cooperating with suppliers and external service providers (couriers, cleaning services, building management, etc.)
• Handling incoming and outgoing correspondence
• Welcoming visitors and providing organizational support during office visits
• Supporting the organization of meetings, training sessions, and company events
• Coordinating document flow and maintaining administrative records and archives
• Supporting onboarding processes for new employees, including preparing workstations, materials, and system access
• Monitoring office equipment and facilities, and identifying procurement needs
• Cooperating with HR, IT, Finance, and Facilities teams to address ongoing organizational requirements

About You

• Initial experience in administration, customer service, reception, or office support roles
• Experience in organizing events or coordinating administrative projects
• Good working knowledge of Microsoft Office applications (Outlook, Word, Excel, Teams)
• Communicative level of English (minimum B2)
• Fluency in Polish
• Strong organizational and prioritization skills
• High level of accuracy, responsibility, and a proactive approach to tasks
• Ability to work effectively as part of a team and demonstrate a high level of professionalism and interpersonal skills

About Us

We're a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes.

At DLA Piper, we understand that inclusion is not a one-size-fits-all concept. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed.

Our commitment to inclusion and positive social impact enables us to provide exceptional service to our clients and communities, while nurturing a unique and inclusive culture for all our people. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all. If you need any support or adjustments, please let us know.

Where local legislation permits, we will conduct relevant pre-engagement screening checks prior to your first day.