Dynamic Office & Admin Coordinator (Hybrid, Warsaw)

eStoreLabs; Warszawa; Hybrid; PLN 33,000 - 39,000; Part time

Benefits offered by this job

Employment contract

Training & development

Private medical care

Life insurance

Office in central Warsaw

Remote day once a week

Charity initiatives

Video games at work

Snack & coffee

Job summary

eStoreLabs in Warszawa is seeking a part-time Office Administrator to keep the workspace efficient and welcoming. You will support daily operations, coordinate supplies, and liaise with landlords, IT and couriers while assisting the Management Board with documents and meetings.

The role emphasizes organizational skills, attention to detail, and strong communication in Polish and English. The position allows one remote day per week in a primarily on-site setting.

Qualifications

• Polish and English at a minimum C1 level.
• Very good coordination and organization skills.
• Quality control skills and attention to detail.
• Problem solving and analytical thinking.
• Very good communication skills.
• Willingness to learn and maintain a professional approach.

Responsibilities

• Looking after the office on a daily basis and keeping it clean and organized.
• Daily check of the office stock, ordering supplies and refreshments.
• Manage office administration and liaise with landlord, cleaners, IT and couriers.
• Assist Management Board by preparing documents and setting up meetings.
• Organize and archive company documents and manage sensitive correspondence.
• Maintain positive company image and internal/external communications.
• Collaborate with HR, IT, Law, GDPR and finance departments.
• Organize company events and incentives.
• Order entrance cards for new employees.

Skills

Polish language (C1)

English language (C1)

Coordination & organization

Quality control

Problem solving

Analytical thinking

Communication skills

Willingness to learn

Professional approach

Tools

Excel

PowerPoint

Teams

Outlook

SharePoint

Job description

eStoreLabs in Warszawa is seeking a part-time Office Administrator to keep the workspace efficient and welcoming. You will support daily operations, coordinate supplies, and liaise with landlords, IT and couriers while assisting the Management Board with documents and meetings.

The role emphasizes organizational skills, attention to detail, and strong communication in Polish and English. The position allows one remote day per week in a primarily on-site setting.