Office Coordinator (Junior) - Admin & Ops Support

DLA Piper; Warszawa; On-site; PLN 42,000 - 56,000; Full time

Job summary

DLA Piper is seeking a (Junior) Office Coordinator to ensure the smooth daily operation of our Warsaw office. The role supports staff, visitors, and business functions by coordinating administrative processes, managing facilities and supplies, and collaborating with internal teams and external providers.

The position aims to create a well-organized, welcoming, and productive work environment, with opportunities to contribute to meetings, onboarding, and procurement activities within a global law

Qualifications

• Experience in administration, customer service, reception, or office support.
• Experience organizing events or coordinating administrative projects.
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams).
• English communicative level (minimum B2).
• Polish fluency and strong organizational skills.

Responsibilities

• Ensure smooth day-to-day operation of the office.
• Manage orders for office supplies and refreshments.
• Liaise with suppliers and external service providers.
• Handle incoming and outgoing correspondence.
• Welcome visitors and provide organizational support during office visits.
• Support meetings, trainings and events.
• Coordinate document flow and maintain administrative records.
• Assist onboarding for new employees with workstations and access.
• Monitor office equipment and procurement needs.
• Collaborate with HR, IT, Finance and Facilities to address ongoing needs.

Skills

MS Office

English (B2)

Polish fluency

Organizational skills

Teamwork

Job description

DLA Piper is seeking a (Junior) Office Coordinator to ensure the smooth daily operation of our Warsaw office. The role supports staff, visitors, and business functions by coordinating administrative processes, managing facilities and supplies, and collaborating with internal teams and external providers.

The position aims to create a well-organized, welcoming, and productive work environment, with opportunities to contribute to meetings, onboarding, and procurement activities within a global law