Polish-Speaking Office Coordinator | Front Desk & Admin

Edwards Lifesciences Gruppe; Warszawa; On-site; PLN 78,000 - 123,000; Full time

Job summary

Edwards Lifesciences in Warsaw seeks an Office Coordinator to manage front office services, logistics, onboarding, seating plans, and local procurement. You will handle badges, invoices, fleet and IT orders, EMS support, vendor oversight, lease administration, event coordination, and project support with a customer-focused mindset.

The role requires at least 2 years in reception/office administration, fluent Polish and strong English, and excellent organizational skills.

Qualifications

• :Minimum of 2 years in reception or office administration.
• :Polish native/fluent with strong English communication.
• Fleet management experience is a plus.
• Great prioritization, organizational and time management skills.
• Strong interpersonal and customer-focused approach.
• Proactive problem-solving and ability to handle multiple tasks.
• Ability to work independently with high autonomy.
• High level of accuracy, discretion and attention to detail.
• Proficiency with MS Office; PO creation is an advantage.

Responsibilities

• Manage front office services, postal and logistics, and support visitors and colleagues.
• Assist onboarding of new employees and seating plans; organize Badges for Access Control.
• Local procurement of office supplies and furniture; handle invoices.
• Support fleet administration and local mobile operators; hardware orders.
• Order IT supplies and provide basic IT support when needed.
• Support EMS activities and local EMS events/awareness.
• Coordinate local communications and manage TV screens.
• Oversee vendors and service providers; perform quality checks.
• Assist lease negotiations and administration of lease contracts.
• Support local events including catering and meeting room setup.
• Coordinate local projects as per regional plan.
• Incidental tasks as needed.

Skills

Polish language (native/fluent)

English communication

Office administration

Customer-focused

Time management

Microsoft Office

PO creation

Fleet management (experience)

Attention to detail

Tools

Microsoft Office

Job description

Edwards Lifesciences in Warsaw seeks an Office Coordinator to manage front office services, logistics, onboarding, seating plans, and local procurement. You will handle badges, invoices, fleet and IT orders, EMS support, vendor oversight, lease administration, event coordination, and project support with a customer-focused mindset.

The role requires at least 2 years in reception/office administration, fluent Polish and strong English, and excellent organizational skills.