Office Coordinator

IDES Consultants Polska Sp. z o.o.; Łódź; On-site; PLN 111,600 - 167,400; Full time

Benefits offered by this job

Sharing costs of sports activities

Private medical care

Foreign language classes

Life insurance

Fruits

Discounted corporate products and services

Job summary

IDES Consultants Polska Sp. z o.o. is seeking an Office Coordinator in Łódź. The ideal candidate will have proven experience in office management and administration, excellent organizational skills, and the ability to manage multiple tasks effectively. Responsibilities include coordinating daily office operations, managing external service providers, and providing administrative support to management. The role demands proficient communication skills in both English and Polish. The company offers a collaborative work environment with various employee benefits.

Qualifications

• Proven experience in office management, administration, or a similar assistant role.
• Experience in coordinating service providers and supporting management is a strong advantage.
• Strong organizational skills and attention to detail.

Responsibilities

• Coordinate and organize daily office operations.
• Manage external service providers.
• Oversee office supplies and workplace organization.
• Prepare and set up workstations for new employees.
• Support the organization of internal meetings and events.
• Provide administrative support to management.
• Facilitate internal communication across teams.
• Arrange business travel for employees.

Skills

Office management experience

Service provider coordination

Proficiency in MS Office

Organizational skills

Communication skills in English

Communication skills in Polish

Job description

Office Coordinator

Location: Łódź

Responsibilities

• Coordinate and organize daily office operations to ensure a smooth and efficient working environment
• Manage external service providers (e.g., cleaning, facility support, reception services)
• Oversee office suppliesand workplace organization
• Prepare and set up workstations for new employees
• Support the organization of internal meetings, events, and company initiatives
• Provide administrative support to management
• Facilitate internal communication across teams
• Arrange business travel for employees and coordinate guest transfers
• Act as the main point of contact for all office-related matters

Qualifications

• Proven experience in office management, administration, or a similar assistant role
• Experience in coordinating service providers and supporting management is a strong advantage
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and priorities effectively
• Very good communication skills in both English and Polish
• Proactive, reliable, and service-oriented mindset
• Strong interpersonal skills with a professional and friendly attitude
• Ability to stay organized and solution-focused in a dynamic environment

Benefits

• A collaborative work environment with close interaction across departments
• A dynamic and supportive workplace focused on efficiency and employee satisfaction
• Benefits: sharing the costs of sports activities, private medical care, sharing the costs of foreign language classes, life insurance, fruits, corporate products and services at discounted prices