Global Office Admin & Events Coordinator

FOSS Polska; Warszawa; On-site; PLN 42,000 - 60,000; Full time

Benefits offered by this job

Kafeteria MyBenefit

Private health care Allianz

Private insurance PZU

Company lunch

Co-financing of holidays

Employee Assistance Program

Job summary

FOSS Polska is seeking an Office Assistant to ensure smooth operation of the Warsaw office at Osmańska 14 Street, providing administrative support to the management team and other departments. You will handle office operations, organise space and cleaning, manage correspondence and documents flow, coordinate travel, and support events and cross-functional teams.

The role requires at least one year of experience, independence, strong English, and a proactive approach in an international

Qualifications

• Minimum 1 year of experience in a similar position.
• Excellent self-organization, accuracy, reliability and attention to detail.
• Ability to work independently and in an international environment.
• Very good command of English, both spoken and written (minimum B2 level).
• Knowledge of Salesforce is an advantage.

Responsibilities

• Ensuring the professional image of the office and its smooth and efficient operation.
• Managing office space, ensuring that the office is kept clean, tidy and presentable, and supervising the cleaning company.
• Taking responsibility for company correspondence and ensuring the proper flow of documents.
• Managing office equipment and maintaining contact with external office service providers.
• Managing business travel arrangements, including hotel, flight and travel insurance bookings.
• The Office Assistant will support the organization and coordination of company events and functions, ensuring that all administrative and logistical arrangements are handled efficiently.
• Providing day-to-day administrative support to various departments across the organization.

Skills

Office administration

English communication

Proactive

Independent worker

Tools

Salesforce

Job description

FOSS Polska is seeking an Office Assistant to ensure smooth operation of the Warsaw office at Osmańska 14 Street, providing administrative support to the management team and other departments. You will handle office operations, organise space and cleaning, manage correspondence and documents flow, coordinate travel, and support events and cross-functional teams.

The role requires at least one year of experience, independence, strong English, and a proactive approach in an international