Office & Admin Coordinator – Flexible Hours

Holisticon Poland; Wrocław; On-site; PLN 48,000 - 68,000; Full time

Benefits offered by this job

Luxmed

Multisport

Life insurance in NN

Personal Training Budget

Passion Day

Flexible working hours

2 additional monitors

Job summary

Holisticon Poland is seeking an Office Administrator to ensure the smooth operation of the Wrocław office and provide comprehensive administrative support across the company.

The role requires strong organization, independence and reliability, with a focus on structuring processes, coordinating multiple tasks and collaborating with team members. Fluency in Polish and English is required, as well as solid MS Office skills.

Qualifications

• At least 2 years in administrative, office, or multitasking role.
• Polish and English proficiency (minimum B2).
• Strong MS Office skills, including Excel.
• Experience with vendors and external service providers.
• Ability to prepare reports, documentation and admin records.
• Interest in facility/office space management.
• Able to adapt to a changing environment and manage workload.

Responsibilities

• Ensure smooth day-to-day operation of the Wrocław office.
• Coordinate office purchases and maintenance of equipment.
• Monitor technical condition of the office and coordinate repairs.
• Maintain administrative documentation and archiving records.
• Manage the company library and related admin tasks.
• Oversee office lease administration and liaise with building management.
• Monitor service quality and manage invoice workflows.

Skills

Office administration

MS Office

Vendor management

Multitasking

Polish/English (B2)

Tools

Excel

Job description

Holisticon Poland is seeking an Office Administrator to ensure the smooth operation of the Wrocław office and provide comprehensive administrative support across the company.

The role requires strong organization, independence and reliability, with a focus on structuring processes, coordinating multiple tasks and collaborating with team members. Fluency in Polish and English is required, as well as solid MS Office skills.