Office & Administration Specialist

GROHE; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Job summary

GROHE is seeking an Office & Administration Specialist to be at the centre of our office operations, ensuring a smooth, well‑organised and welcoming environment. You will support daily business activities, coordinate key workflows, and help colleagues, guests, and partners experience seamless communication and service.

In this role you will handle reception, office operations, vendor coordination and meeting logistics, bringing strong Polish and English communication, organisational skill, and a

Qualifications

• 3–5 years of experience in a similar administrative role.
• Fluency in Polish and strong English communication skills.
• Excellent organisational skills with ability to prioritise tasks independently.
• Clear, articulate communication style and strong interpersonal abilities.
• Adaptability and flexibility with a proactive approach to varied daily tasks.

Responsibilities

• Reception and guest support: be first point of contact for visitors, partners and colleagues.
• Office operations: manage supplies and day-to-day office needs.
• Vendor coordination: work with service providers to maintain a high‑quality environment.
• Correspondence management: handle incoming/outgoing mail and courier shipments.
• Contract workflow: coordinate contract processes from entry to board signatures.
• Reports and presentations: prepare clear materials to support business needs.
• Meeting coordination: organize logistics, catering and visitor support for meetings.

Skills

3–5 years experience

Polish fluency

English communication

Organisational skills

Interpersonal skills

Adaptability

Job description

We’re looking for an Office & Administration Specialist who enjoys being at the centre of office operations and takes pride in creating a smooth, well‑organised, and welcoming environment. In this role, you’ll support daily business activities, coordinate key workflows, and ensure that colleagues, guests, and partners experience seamless communication and service.

What You’ll Be Doing

• Reception and guest support — Acting as the first point of contact for visitors, partners, and colleagues, ensuring a professional and supportive experience.
• Office operations — Managing supplies, groceries, and day‑to‑day office needs to keep everything running efficiently.
• Vendor coordination — Working with service providers and building management to maintain a high‑quality office environment.
• Correspondence management — Handling incoming and outgoing mail and courier shipments.
• Contract workflow — Coordinating the full contract process, from system entry to securing board signatures.
• Reports and presentations — Preparing clear, tailored materials that support business needs.
• Meeting coordination — Organising logistics, catering, and visitor support for business meetings.

What You Bring

• 3–5 years of experience in a similar administrative role.
• Fluency in Polish and strong, professional English communication skills.
• Excellent organisational skills, with confidence in prioritising tasks independently.
• Clear, articulate communication style and strong interpersonal abilities.
• Adaptability and flexibility, with a proactive approach to varied daily tasks.