Office Experience Lead – Warsaw

capital.com; Województwo mazowieckie; On-site; PLN 70,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Work-life harmony

Generous time off

Employee referral program

Health & pension benefits

Workation—remote days

Volunteer days

Job summary

Capital.com in Warsaw seeks an experienced Office Manager to be the go-to person for workplace needs, ensuring a frictionless daily office experience. You will own budgets, coordinate onboarding/offboarding with HR and IT, manage vendors, and drive initiatives that boost employee happiness and productivity.

You will organize events, handle travel, and implement safety practices while maintaining excellent interpersonal relations and a proactive, problem-solving mindset.

Qualifications

• 2+ years in office management or facilities coordination.
• Experience owning a budget and verifying invoices.
• Hands-on vendor management with cleaners, tech support, and suppliers.
• Experience coordinating onboarding/offboarding with People/HR and IT.
• Proactive mindset to identify issues and fix them without prompting.
• Strong organizational skills and ability to juggle priorities.
• Excellent interpersonal skills and calmness under pressure.
• Fluent English, both spoken and written.
• First Aid certification or willingness to obtain one shortly after joining.
• Based in or able to work full time onsite in Warsaw.

Responsibilities

• Be the single point of contact for Warsaw office on workplace matters.
• Ensure daily office functioning and maintain a well stocked space.
• Own budget for office supplies and services; liaise with vendors.
• Organize celebrations, events, and town halls with the team.
• Coordinate end-to-end travel for employees per policy.
• Gather feedback to continuously improve onboarding and office setup.
• Oversee employee lifecycle activities and safety compliance.

Skills

Budget ownership

Vendor management

Onboarding/offboarding coordination

Organizational skills

Interpersonal skills

Fluent English

First Aid certified

Office management

Job description

Capital.com in Warsaw seeks an experienced Office Manager to be the go-to person for workplace needs, ensuring a frictionless daily office experience. You will own budgets, coordinate onboarding/offboarding with HR and IT, manage vendors, and drive initiatives that boost employee happiness and productivity.

You will organize events, handle travel, and implement safety practices while maintaining excellent interpersonal relations and a proactive, problem-solving mindset.