Office Operations Lead — Budgets, Events & Vendors

GR8_TECH; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Benefits Cafeteria

Work-life support

Team events

Job summary

GR8_TECH Warsaw is hiring a proactive Office Manager to ensure a smooth, well-organised office environment. You will own day-to-day operations, coordinate vendors, manage the admin budget, and support events in collaboration with the Talent team.

You will also handle travel, internal tasks, and cross-team coordination, acting as the go-to person for all office-related processes. Strong English and Polish skills are required.

Qualifications

• 2+ years in office management or similar
• Strong organizational skills and multitasking
• Confident communication with stakeholders and vendors
• Proactive mindset
• Budgeting skills and Excel
• English (Upper-Intermediate)
• Polish (Upper-Intermediate)

Responsibilities

• Own day-to-day office operations and keep everything running smoothly.
• Coordinate cleaning, maintenance, repairs, and general office services.
• Ensure the office is well-stocked (food, snacks, supplies, equipment).
• Manage vendor relationships and maintain an up-to-date supplier database.
• Step in and solve operational issues before they impact the team.
• Manage office-related expenses and ensure accurate payments.
• Handle invoice tracking and booking in 1C.
• Prepare and monitor the office admin budget.
• Support budget planning and provide visibility into spending.
• Keep financial processes structured and under control.
• Organize office events and team activities (internal/external).
• Support company-wide events locally with Talent team.
• Build and maintain a network of event vendors.
• Track event budgets and ensure efficient spend.
• Collect feedback after events and turn into improvements.
• Support travel coordination processes when needed.
• Help Talent with operational tasks (merch, gifts, logistics).
• Partner with internal stakeholders to align office processes.
• Be the go-to person for all office ops.

Skills

Office management

Organization

Vendor coordination

Budgeting

Excel

English

Polish

Tools

1C

HiBob

Job description

GR8_TECH Warsaw is hiring a proactive Office Manager to ensure a smooth, well-organised office environment. You will own day-to-day operations, coordinate vendors, manage the admin budget, and support events in collaboration with the Talent team.

You will also handle travel, internal tasks, and cross-team coordination, acting as the go-to person for all office-related processes. Strong English and Polish skills are required.