Multilingual Office & Operations Lead (Warsaw)

Creatio; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Job summary

Creatio in Warsaw is seeking an organized Office Manager to oversee day-to-day operations, create a welcoming environment, and collaborate with our Facility Management team. This on-site role is based in Warsaw, coordinating services, IT onboarding, events, and vendor relationships.

The ideal candidate is detail-oriented with strong Polish, Russian, Ukrainian and English (B2+) skills, ready to support administration and daily office activities.

Qualifications

• Fluency in Polish, Russian and Ukrainian with strong English (B2+).
• Experience in office administration or a similar role is welcomed but not required.
• Excellent organizational and communication skills.

Responsibilities

• Coordinate day-to-day operations of the Warsaw office and act as main contact for office-related requests.
• Coordinate workplace services with building management, vendors, and service providers.
• Collaborate with IT, Marketing and HR on equipment, merch, and shared tasks.
• Support onboarding and offboarding by coordinating access, welcome packs, and workspace setup.
• Maintain records of assets, supplies, and company merchandise; track distribution and replenishment.
• Arrange executive visits, client meetings, and internal events, including catering and rooms.

Skills

Polish

Russian

Ukrainian

English (B2)

Tools

Microsoft Office

Job description

Creatio in Warsaw is seeking an organized Office Manager to oversee day-to-day operations, create a welcoming environment, and collaborate with our Facility Management team. This on-site role is based in Warsaw, coordinating services, IT onboarding, events, and vendor relationships.

The ideal candidate is detail-oriented with strong Polish, Russian, Ukrainian and English (B2+) skills, ready to support administration and daily office activities.