Office Assistant

Daftcode Group; Warszawa; On-site; PLN 50,000 - 73,000; Full time

Benefits offered by this job

Private medical care

MultiSport card

Regular team integration events

Autonomy to implement own ideas

Collaborative atmosphere

Job summary

Daftcode in Warsaw is seeking an organized Office Administrator to keep our workspace running smoothly. You’ll manage front desk, travel logistics for leadership, mail, and events, maintaining a professional company image.

You’ll work full-time, fluent in English and Polish, with strong MS Office skills, and a proactive attitude. Join a modern center-of-Warsaw office with medical care, team events, and autonomy to implement your ideas.

Qualifications

• Fluency in English and Polish (B2/C1).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and communication skills.
• Willingness to work full-time, 8 hours a day, Monday to Friday.

Responsibilities

• Maintaining order and ensuring proper setup of conference rooms and common areas.
• Managing the front desk, welcoming guests, and coordinating conference room bookings.
• Handling mail flow, internal document routing, and directing calls.
• Coordinating travel logistics for the Management Board, including flights and hotels.
• Assisting in planning and executing internal company events and team activities.
• Managing vendor relationships and ensuring supplies of office goods.
• Providing ad-hoc support to C-level leadership and maintaining professional image.

Skills

MS Office

Fluency in English and Polish

Job description

Several companies share this office space at once. Someone is building a product, someone is closing a funding round, someone has just arrived for a demo. We need someone to run the backstage of it all.

Just like at a concert: when everything runs smoothly, nobody thinks about the crew behind the scenes. Yet they are the ones who make or break the show. Here, you’re the one who knows which meeting room is free, who’s visiting today, and what we’ll run out of in the kitchen by Thursday. You organize executive travel and company events.. You own your domain and have the autonomy to improve it. No one will tell you that something is "outside your scope."

You’ll thrive here if you spot when something is off and fix it before anyone even asks. You genuinely like people and don’t lose your footing when five things are happening at the same time. This won’t be the right fit if you prefer a strict, predictable daily checklist. Or if handling the mail, keeping the kitchen tidy, and restocking supplies feels beneath your ambitions. Around here, that’s all part of the game.

Key Responsibilities

• Maintaining order and ensuring the proper setup of conference rooms, kitchen areas, chill rooms, and open space.
• Managing the front desk, welcoming guests, and coordinating conference room bookings.
• Handling incoming and outgoing mail, managing internal document flow, and directing phone calls to the appropriate team members.
• Coordinating travel logistics for the Management Board, including booking flights and hotels, and managing business trip itineraries.
• Assisting in the planning, logistical organization, and execution of internal company events and team-building activities.
• Managing relationships with vendors and ensuring the continuous supply of office and food products.
• Assisting C-level leadership with ad-hoc requests, priority tasks, and special projects.
• Providing ongoing administrative support to the team and maintaining a professional company image.

Requirements

• Fluency in English and Polish (B2/C1), both written and spoken.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Proactively identifying and addressing day-to-day office needs.
• Strong organizational skills and a professional attitude.
• Excellent communication skills and high personal culture.
• Availability to work full-time, 8 h a day, Monday to Friday.
• Previous experience in a similar administrative or office-based role is a plus.

Why Daftcode?

• Work in a professional environment within a modern office in the center of Warsaw.
• Private medical care and a MultiSport card.
• Regular team integration events.
• Autonomy to implement own ideas and initiatives.
• A collaborative atmosphere with an experienced team.