Junior Office Assistant

GetResponse; Województwo pomorskie; On-site; PLN 59,000 - 61,000; Full time

Benefits offered by this job

private medical care

employee referral program

corporate life insurance

employee pension program (PPE)

free breakfasts and lunches

commute support

wellbeing and mental health culture

modern equipment

English language classes

Job summary

GetResponse in Poland is seeking a Junior Office Assistant to join the Employee Experience & Operations team. You will help build a smooth-running workplace for nearly 300 employees across three continents, handling day-to-day office operations and executive support.

You are naturally organized, enjoy helping people, and bring order to chaos. You will coordinate travel, process documents, and support internal communication, learning and development, and events.

Qualifications

• Experience working with people in customer service, hospitality, retail, or office admin.
• Ability to communicate confidently in English and Polish, written and spoken.
• Willingness to learn new digital tools; macOS experience is a plus.

Responsibilities

• Manage day-to-day office operations and workspace organization.
• Coordinate business travel, including transport and accommodation.
• Support Board Members with meetings, calendars, and expenses.
• Assist with simple admin paperwork and financial settlements.
• Handle correspondence and document flow across teams and internal systems.
• Place orders with suppliers and maintain good relationships.
• Provide day-to-day admin support to employees company-wide.
• Help organize company events and HQ meetings.

Skills

Customer service experience

Bilingual English/Polish

Digital tools & macOS

Job description

We're looking for a Junior Office Assistant to join our Employee Experience & Operations team. In this role, you'll help shape a workplace where nearly 300 people across three

continents can focus on doing great work because everything behind the scenes runs smoothly.

You'll build a strong foundation in office operations and executive support while contributing to projects across employee experience, learning and development, employer branding, and internal communication.

If you're naturally organized, enjoy helping people, and get genuine satisfaction from bringing order to chaos, we'd love to meet you!

Main tasks:

• managing the day-to-day operations of our office, including workspace organization and ordering office supplies, groceries, and other essentials
• coordinating business travel, including booking transportation and accommodation
• supporting our Board Members by organizing meetings, managing calendars, handling correspondence and documents, arranging lunches, and registering business expenses
• assisting with simple financial settlements and administrative paperwork
• managing incoming and outgoing correspondence and ensuring smooth document flow across teams and internal systems
• working with suppliers, partners, and service providers by placing orders, coordinating deliveries, and maintaining great relationships
• providing day-to-day administrative support to employees across the company
• helping organize company events, internal initiatives, and cross-functional HQ meetings

You may be the perfect fit if you:

• have experience working with people, especially in customer service, hospitality, retail, office administration, or similar roles - including internships, part-time jobs, summer jobs, or volunteer experience
• communicate confidently in both English (C1+) and Polish (C2), both verbally and in writing
• are comfortable learning new digital tools; experience with macOS is a plus

You'll thrive in this role if you enjoy:

• being the person people know they can rely on
• creating structure and keeping things organized
• paying attention to detail
• working with a variety of people and tasks every day
• making life a little easier for everyone around you
• seeing others succeed and knowing you've helped make it happen

Salary range:

• 5 250 - 5 500 PLN gross monthly on contract of employment

Extra perks include*:

• private medical care for employees and their family members
• employee referral program - up to 10 000 PLN for recommending a friend
• corporate life insurance
• employee pension program (PPE)
• free breakfasts and lunches every time you work from the office, so you can focus on what matters most.
• commute support - free employee parking for those who prefer to drive and subsidy for monthly public transportation tickets to make your daily commute easier and more affordable
• strong wellbeing and mental health culture - mental health helpline, sport card, etc.
• modern equipment - most of our teams work on MacBooks
• English language classes internal initiatives like webinars, knowledge-sharing sessions, and more!

*Some benefits may be available for the talents hired under the contract of employment, only.