Corporate Office Coordinator

Confidential; Wrocław; Hybrid; PLN 76,000 - 91,000; Full time

Benefits offered by this job

Edenred prepaid cards

Medical coverage

Multisport card

Hybrid working

Job summary

Confidential in Wroclaw is seeking an Office Coordinator to oversee daily operations, coordinate services, and support cross-functional activities in a fast-paced, international setting.

The role requires strong organizational skills, English and Polish fluency, and a proactive, service-oriented mindset. Hybrid work includes 4 days in the office and 1 day remote.

Qualifications

• High school diploma or Bachelor's degree in Business Administration, Finance, Economics, Supply Chain, or related field.
• Fluent English and Polish required for daily internal and external communication.
• Experience in office administration or workplace coordination is preferred.

Responsibilities

• Coordinate daily office operations to ensure a safe, efficient workplace.
• Prepare and distribute operational reports and essential records.
• Manage visitor access and security-related processes.
• Provide administrative support across HR, finance, and purchasing.
• Coordinate supplier interactions and assist with invoice processing.
• Maintain office policies and compliance documentation.
• Support audits and control activities with required documentation.
• Collaborate with teams on workplace initiatives and projects.
• Build strong relationships with staff and service providers.
• Coordinate office supplies and employee events.

Skills

Office coordination

Executive support

Stakeholder management

Communication

Multitasking

Independence

Education

Bachelor's degree or higher

Tools

Microsoft Office

Job description

Work Model: Hybrid (4 days per week in the office, 1 day per week remote)

Working Hours: Standard full-time schedule, 8 hours per day

About the Role

We are seeking a highly organized and proactive Office Coordinator to support the smooth operation of a dynamic corporate office environment in the heart of Wroclaw. This role combines office administration, workplace coordination, stakeholder engagement, compliance support, and employee experience activities.

As a key member of the local team, you will ensure efficient office operations, coordinate workplace services, support business initiatives, and contribute to a positive and professional office culture. This is an excellent opportunity for someone who enjoys variety, takes ownership, and thrives in a fast-paced international environment.

Key Responsibilities

• Coordinate daily office operations to ensure an efficient, safe, and professional workplace environment.
• Prepare, maintain, and distribute operational reports, records, and business documentation.
• Manage visitor administration, office access requests, and security-related processes.
• Provide administrative support across areas including HR administration, finance, purchasing, and office management.
• Coordinate supplier interactions and support invoice processing, purchase requests, and payment-related activities.
• Maintain office policies, procedures, records, and compliance documentation.
• Support audits, reviews, and control activities by coordinating and providing required documentation.
• Partner with internal teams to support workplace initiatives, office changes, and operational projects.
• Build strong relationships with employees, service providers, and stakeholders to ensure excellent service delivery.
• Coordinate office supplies, facilities requests, employee events, and workplace engagement activities.

What We're Looking For

• High school diploma or Bachelor's degree in Business Administration, Finance, Economics, Supply Chain, or a related field.
• Previous experience in office administration, workplace coordination, executive support, or business operations.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Excellent communication and stakeholder management skills.
• Ability to work independently while collaborating effectively across teams.
• High level of professionalism, discretion, and attention to detail.
• Experience supporting compliance, reporting, or audit-related activities is considered an advantage.
• Customer-focused mindset with a proactive and solution-oriented approach.
• Fluency in both English and Polish is mandatory.
• Proficiency in Microsoft Office applications.

What We Offer

• Fixed salary of PLN 7,500 gross per month
• Modern office located in downtown Wroclaw.
• Hybrid working model: 4 days in the office and 1 day remote.
• Edenred prepaid cards + + extra Xmas bonus.
• Medical coverage for all employees. - choice of three medical plans, including two fully funded by the employer and one co-funded option.
• Access to Multisport card program (employee-funded).
• Supportive and collaborative international work environment.
• Opportunity to contribute to a growing organization and make a visible impact.

Why Join Us?

This position offers a unique opportunity to become the central coordinator of a busy office environment, working closely with employees, stakeholders, and service providers. If you are passionate about creating an exceptional workplace experience and enjoy balancing administration, coordination, and people-focused activities, we would love to hear from you.