Senior Personal Assistant

Lento; Wrocław; Hybrid; PLN 90,000 - 130,000; Full time

Job summary

Lento is looking for a flexible and energetic support person for our Partners and C-Level, who enjoys organizing and collaborating with a variety of personalities. The role is 40 hours per week and mostly remote, with regular visits to our office in Wroclaw.

You will handle scheduling, travel management, expense reporting, prepare presentation materials, and maintain key client relationships at an administrative level, using Excel and PowerPoint.

Qualifications

• 5+ years in an administrative assistant role at an international company.
• Fluent in English and Polish.
• Strong organizational skills and proactive work ethic.
• Residency in Wroclaw; regular visits to the office.
• Driver's license.

Responsibilities

• Schedule calendars, travel arrangements, and expense reporting.
• Prepare presentation materials.
• Maintain relationships with key clients at admin level.
• Conduct research and present results in Excel or PowerPoint.
• Support marketing activities.
• Handle additional tasks like event planning, HR scheduling, or project management.
• Organize business and team events.

Skills

Scheduling

Travel management

Presentation materials

Client communication

Research & analysis

Marketing support

Event planning

HR scheduling

Project management

Office suite

Education

Business apprenticeship

University degree

Tools

MS Office

Job description

Are you a skilful organizer who enjoys working with a variety of personalities? Do you also thrive in a dynamic environment and want to make a difference? Then join our team! We’re looking for a flexible and energetic support person for our Partners and C-Level — someone who’s enthusiastic about innovation and unconventional ideas.

The position is for 40 hours per week.

With a high level of motivation and a strong sense of responsibility, you will support our management team. In this role, you will perform the following tasks:

• Scheduling, as well as travel management and expense reporting
• Assistance with the preparation of presentation materials
• Maintaining ongoing communication and relationships with key clients at the administrative assistant level
• Independently conducting research and analysis and presenting the results, e.g., in Excel or PowerPoint
• Support marketing activities
• Taking on additional tasks, such as event planning, HR/scheduling, or project management
• Organization of business and team events

Qualifications:

• Completed business apprenticeship or university degree
• Substantial professional experience (> 5 years) in an administrative assistant role at an international company (e.g. C-Level assistant or similar)
• Professional, reliable, and proactive work ethic
• Confident, eloquent, engaging, and assertive demeanor
• Strong organizational skills and a high level of commitment in a dynamic corporate environment
• Business fluency in English & Polish
• Proficiency in standard MS Office programs
• Residency in Wroclaw is necessary (work location is mostly remote but residency in Wroclaw is necessary for regular visits to our office)
• Drivers license