Office Assistant

Niezastapiona; Warszawa; On-site; PLN 60,000 - 100,000; Full time

Benefits offered by this job

Private medical care

MultiSport card

Regular team integration events

Job summary

Daftcode in Warsaw is seeking an organized Office Administrator to keep the office running smoothly, managing conference rooms, front desk, mail, and travel logistics for the Management Board.

You’ll thrive if you enjoy coordinating multiple tasks, communicating well, and delivering a professional company image. This full-time role offers private medical care, MultiSport, and regular team events in a collaborative environment.

Qualifications

• Fluent in English and Polish (B2/C1) both written and spoken.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and a professional attitude.

Responsibilities

• Maintain order and ensuring the proper setup of conference rooms, kitchen areas, chill rooms, and open space.
• Managing the front desk, welcoming guests, and coordinating conference room bookings.
• Handling incoming and outgoing mail, managing internal document flow, and directing phone calls to the appropriate team members.
• Coordinating travel logistics for the Management Board, including booking flights and hotels, and managing business trip itineraries.
• Assisting in the planning, logistical organization, and execution of internal company events and team-building activities.
• Managing relationships with vendors and ensuring the continuous supply of office and food products.
• Assisting C-level leadership with ad-hoc requests, priority tasks, and special projects.
• Providing ongoing administrative support to the team and maintaining a professional company image.

Skills

Fluent English

Polish language fluency

MS Office Proficient

Strong organizational skills

Excellent communication

Full-time availability

Office administration experience

Job description

Several companies share this office space at once. Someone is building a product, someone is closing a funding round, someone has just arrived for a demo. We need someone to run the backstage of it all.

Just like at a concert: when everything runs smoothly, nobody thinks about the crew behind the scenes. Yet they are the ones who make or break the show. Here, you're the one who knows which meeting room is free, who's visiting today, and what we'll run out of in the kitchen by Thursday. You organize executive travel and company events.. You own your domain and have the autonomy to improve it. No one will tell you that something is "outside your scope."

You’ll thrive here if you spot when something is off and fix it before anyone even asks. You genuinely like people and don't lose your footing when five things are happening at the same time. This won’t be the right fit if you prefer a strict, predictable daily checklist. Or if handling the mail, keeping the kitchen tidy, and restocking supplies feels beneath your ambitions. Around here, that’s all part of the game.

Key Responsibilities

• Maintaining order and ensuring the proper setup of conference rooms, kitchen areas, chill rooms, and open space.
• Managing the front desk, welcoming guests, and coordinating conference room bookings.
• Handling incoming and outgoing mail, managing internal document flow, and directing phone calls to the appropriate team members.
• Coordinating travel logistics for the Management Board, including booking flights and hotels, and managing business trip itineraries.
• Assisting in the planning, logistical organization, and execution of internal company events and team-building activities.
• Managing relationships with vendors and ensuring the continuous supply of office and food products.
• Assisting C-level leadership with ad-hoc requests, priority tasks, and special projects.
• Providing ongoing administrative support to the team and maintaining a professional company image.

Requirements

• Fluency in English and Polish (B2/C1), both written and spoken.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Proactively identifying and addressing day-to-day office needs.
• Strong organizational skills and a professional attitude.
• Excellent communication skills and high personal culture.
• Availability to work full-time, 8 h a day, Monday to Friday.
• Previous experience in a similar administrative or office-based role is a plus.

Why Daftcode?

• Work in a professional environment within a modern office in the center of Warsaw.
• Private medical care and a MultiSport card.
• Regular team integration events.
• Autonomy to implement own ideas and initiatives.
• A collaborative atmosphere with an experienced team.