Corporate Office Coordinator

Niezastapiona; Wrocław; Hybrid; PLN 76,000 - 91,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Niezastapiona in Wroclaw is seeking an Office Coordinator to support a busy downtown office. This role blends administration, workplace coordination, and stakeholder engagement in a fast-paced international environment.

You will manage daily operations, support HR, finance, and procurement processes, and help maintain compliant records. Hybrid model: 4 days in office, 1 day remote; salary PLN 7,500 gross per month.

Qualifications

• High school diploma or Bachelor's degree in Business Administration, Finance, Economics, Supply Chain, or a related field.
• Experience in office administration or workplace coordination.
• Strong organizational and multitasking skills.
• Excellent communication and stakeholder management.
• Ability to work independently while collaborating across teams.
• Professionalism, discretion, and attention to detail.
• Experience supporting compliance, reporting, or audit-related activities is a plus.
• Customer-focused with proactive problem solving.
• Fluency in English and Polish.

Responsibilities

• Coordinate daily office operations for an efficient, safe, and professional workplace.
• Prepare, maintain, and distribute operational reports, records, and documentation.
• Manage visitor administration, access requests, and security-related processes.
• Provide admin support across HR, finance, purchasing, and office management.
• Coordinate supplier interactions and assist with invoices and payments.
• Maintain office policies, records, and compliance documentation.
• Support audits and control activities by coordinating required documentation.
• Partner with internal teams on workplace initiatives, office changes, and projects.
• Build relationships with employees, service providers, and stakeholders for excellent service.
• Coordinate office supplies, facilities requests, events, and engagement activities.

Skills

Organizational skills

Multitasking

Communication

Stakeholder management

Independence & collaboration

Discretion & attention to detail

Compliance / audits

Customer-focused

English & Polish proficiency

MS Office proficiency

Education

Bachelor's degree in Business Administration / Finance / Economics / Supply Chain

High school diploma

Tools

Microsoft Office

Job description

Location: Wroclaw, Poland (Downtown)

Work Model: Hybrid (4 days per week in the office, 1 day per week remote)

Working Hours: Standard full-time schedule, 8 hours per day

About the Role

We are seeking a highly organized and proactive Office Coordinator to support the smooth operation of a dynamic corporate office environment in the heart of Wroclaw. This role combines office administration, workplace coordination, stakeholder engagement, compliance support, and employee experience activities.

As a key member of the local team, you will ensure efficient office operations, coordinate workplace services, support business initiatives, and contribute to a positive and professional office culture. This is an excellent opportunity for someone who enjoys variety, takes ownership, and thrives in a fast-paced international environment.

Key Responsibilities

• Coordinate daily office operations to ensure an efficient, safe, and professional workplace environment.
• Prepare, maintain, and distribute operational reports, records, and business documentation.
• Manage visitor administration, office access requests, and security-related processes.
• Provide administrative support across areas including HR administration, finance, purchasing, and office management.
• Coordinate supplier interactions and support invoice processing, purchase requests, and payment-related activities.
• Maintain office policies, procedures, records, and compliance documentation.
• Support audits, reviews, and control activities by coordinating and providing required documentation.
• Partner with internal teams to support workplace initiatives, office changes, and operational projects.
• Build strong relationships with employees, service providers, and stakeholders to ensure excellent service delivery.
• Coordinate office supplies, facilities requests, employee events, and workplace engagement activities.

What We're Looking For

• High school diploma or Bachelor's degree in Business Administration, Finance, Economics, Supply Chain, or a related field.
• Previous experience in office administration, workplace coordination, executive support, or business operations.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Excellent communication and stakeholder management skills.
• Ability to work independently while collaborating effectively across teams.
• High level of professionalism, discretion, and attention to detail.
• Experience supporting compliance, reporting, or audit-related activities is considered an advantage.
• Customer-focused mindset with a proactive and solution-oriented approach.
• Fluency in both English and Polish is mandatory.
• Proficiency in Microsoft Office applications.

What We Offer

• Fixed salary of PLN 7,500 gross per month
• Modern office located in downtown Wroclaw.
• Hybrid working model: 4 days in the office and 1 day remote.
• Edenred prepaid cards + + extra Xmas bonus.
• Medical coverage for all employees. - choice of three medical plans, including two fully funded by the employer and one co-funded option.
• Access to Multisport card program (employee-funded).
• Supportive and collaborative international work environment.
• Opportunity to contribute to a growing organization and make a visible impact.

Why Join Us?

This position offers a unique opportunity to become the central coordinator of a busy office environment, working closely with employees, stakeholders, and service providers. If you are passionate about creating an exceptional workplace experience and enjoy balancing administration, coordination, and people-focused activities, we would love to hear from you.